Project Manager/Vendor Administrator

Position Title: Project Manager/Vendor Administrator

Reports To: Chief Operations Officer/Chief Risk Officer

Status: Hourly; Non-Exempt

Position Summary: The Project Manager/Vendor Administrator will be responsible for overseeing all project management and vendor administration activities for the bank. This role ensures projects are delivered effectively while supporting enterprise risk and third-party risk oversight. The position will lead complex projects and initiatives across multiple bank systems, coordinate stakeholders, and ensure vendor onboarding, contract controls and ongoing monitoring are performed in accordance with the Project Management and Vendor Management Policies.

Principal Responsibilities and Duties:

• Lead and manage projects from initiation through closure, including business cases, project planning, scheduling, budget management, and documentation.
• Collect and review business case documentation for completeness, assess resource needs, and prioritize work based on organizational impact and risk.
• Work with sponsoring business unit leaders to develop project plans, monitor timelines and budgets, and support on-time delivery within approved cost parameters.
• Establish project teams ensuring relevant stakeholders are included, lead project meetings, and maintain records of decisions made.
• Identify documents, manage project risks, and develop mitigation strategies to address known and emerging issues.
• Escalate material project risks or issues to senior leadership as appropriate and support timely corrective actions.
• Coordinate with internal stakeholders, external contractors, and vendors to ensure successful project execution.
• Collaborate with senior leadership to align project strategies with organizational goals.
• Support a risk-based vendor onboarding due diligence process, including assessment of vendor capabilities, operational and security risks, contractual obligations, and any relevant regulatory or compliance considerations.
• Ensure vendor relationships are documented, assigned to the appropriate vendor owners and monitored on an ongoing basis in accordance with the bank’s Vendor Management policy and third-party risk management platforms.
• Ensure the contract information documented in the vendor management system of record is complete and accurate, supports timely contract review by vendor owners, and identifies opportunities to renegotiate terms or strengthen contractual controls when appropriate.
• Ensure all projects and vendor management operations comply with relevant regulations, standards, and best practices.
• Perform other duties as may be required or assigned.

Supervisor Responsibilities: N/A

Education and Experience Requirements: Bachelor’s degree in Finance, Business Administration, or a related field is preferred. Project Management Professional certification preferred. Minimum of five years of project management experience with at least five years in a technology related service field. Proven experience managing projects across multiple locations. Valid driver’s license is required. Understands Federal and State banking rules and regulations and Union State Bank policies. Bank-related courses strongly recommended.

Specific Skills Required: Ability to communicate, written and verbal, effectively with people both internally and externally. High degree of accuracy and attention to detail with the ability to handle multiple tasks and meet deadlines. Ability to identify and resolve problems. Organizational and time management skills. Ability to work with all levels within the organization. Basic computer skills to include proficiency in Microsoft products. Able to handle confidential information and positively represent the company.

Competencies: Leadership, communication, analytical, problem solving, and interpersonal skills.

System Accesses: Fiserv Precision, Microsoft Office Suite, Ncontracts, Nvendor, etc.

Equipment Used: Office equipment which includes computer, multi-line phone system, multi-function unit, etc.

Working Conditions: Work is performed in an office environment. Prolonged (90%) sitting and periodic (less than 10% of the time) physical exertion to manually move, lift, carry or push heavy objects or materials weighing up to 50 pounds; Constant and repetitive use of arms and hands below shoulder level for computer usage; This position requires the individual to perform normal office activities including, but not limited to, lifting, filing and retrieving, operating office equipment, etc. Travel between locations is required.

This job description describes the general nature and level of work performed by the employee assigned to this position. Responsibilities and duties describe those functions considered essential to the performance of the job. This description does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by their supervisor. All requirements are subject to change over time, at the discretion of your supervisor, and to possible modification to reasonably accommodate individuals with a disability.

Union State Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender, identity, age, disability, or status as a protected veteran.