Secretary - Child Nutrition District Director Secretary

SUMMARY: Advanced level secretary. Serves as confidential secretary to the Child Nutrition office and as facilitator for the school public being served.

ESSENTIAL DUTIES AND RESPONSIBILITIES:Other duties may be assigned.

· Takes and transcribes dictation of various types, including correspondence, reports, notices and recommendations.

· Translates, both verbally and written, various forms of communication for families and employees such as, but not limited to, training and orientation materials, District and public communication documentation regarding Child Nutrition and interviews.

· Assists with making clarification phone calls for Household Income Applications for meals.

· Places and receives telephone calls and records messages.

· Orders and maintains supplies as needed.

· Operates word processors, computers, calculators, copiers and facsimile machines.

· Works with various software applications, entering and retrieving data as needed.

· Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.

· Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.

· Performs and bookkeeping tasks associated with the specific position.

· Maintains a schedule of appointments and makes arrangements for conferences and interviews.

· Welcomes visitors and arranges for their comfort, and screens unexpected callers in accordance with predetermined policy.

· Collaborate well with supervisors and other members of the team.

· Maintains consistent and punctual attendance.

· Performs other duties assigned by supervisor or administrator.

SUPERVISORY RESPONSIBILITITES: None.

QUALIFICATION REQUIREMENTS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, physical stamina, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general educational degree (GED) and at least one (1) year general office work and/or training; basic computer skills to include a working knowledge of word processing, excel and databases. Experience in a public school district, child nutrition program or administrative office setting, preferred. Knowledge of state and federal child nutrition regulations preferred.

CERTIFICATES, LICENSES, REGISTRATIONS: None.

LANGUAGE SKILLS: Bilingual (English/Spanish) preferred but not required. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

REASONING ABILITY: Ability to apply common sense understanding to carry out written and oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

OTHER SKILLS and ABILITIES: Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all District requirements and Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear. The employee is occasionally required to walk and stand. The employee is occasionally required to reach with hands and continuously repeat the same hand, arm or finger motion many times as in typing. The employee is occasionally required to carry materials weighing up to 25 pounds. Specific vision abilities required in this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet to moderate, although it can vary depending on daily activity.

Pay: From $16.05 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $16