HMIS Data & Administrative Coordinator

More than a career...it's a calling!

Founded in 1888, Union Gospel Mission of Tarrant County is a united Christian organization and ministry dedicated to providing love, hope, respect, and a new beginning for homeless women, men, and families. UGM-TC is funded entirely by the generosity of the community and offers a residency program for individuals looking to maximize their potential and transition out of homelessness. Through the programs and services provided, individuals develop essential life skills to become independent, productive members of our community. UGM-TC is God’s healthy place to end homelessness one person at a time. Come serve with us!

Position Overview

The HMIS Data & Administrative Coordinator is responsible for ensuring accurate, timely, and compliant data entry within the Homeless Management Information System (HMIS). This role works closely with intake staff, case managers, and program leadership to maintain data integrity, produce reports, support compliance with federal, state, and local requirements, and optimize the organization’s use of HMIS. The coordinator serves as the primary point of contact for HMIS processes, troubleshooting, and quality control.  The Coordinator support Case Management team by ensuring accurate data is recorded in the internal system, Mission Tracker, and that the correct information is also maintained in HMIS. 

WHAT YOU WILL DO AT THE MISSION:

HMIS Data Management & Oversight

• Oversee daily data entry operations within the Homeless Management Information System (HMIS) and Mission Tracker.


• Enter, update, audit, and maintain client records, service entries, case notes, assessments, and outcomes.


• Ensure all data is accurate, complete, and submitted within required timelines.


• Develop and implement data quality checks, correction processes, and documentation standards.


• Serve as the internal HMIS subject-matter expert for staff.

Collaboration with Intake & Case Management Teams

• Work with intake specialists to ensure new client enrollments are entered correctly.


• Partner with case managers to ensure ongoing updates, services, and exit data are complete and compliant.


• Provide coaching, technical assistance, and informal training on documentation expectations.

Compliance & Reporting

• Ensure full compliance with HUD HMIS Data Standards, Continuum of Care (CoC) requirements, and funding contracts.


• Prepare and submit routine and ad hoc reports, including program performance dashboards and compliance summaries.


• Assist in generating data for grant applications, monitoring visits, audits, and outcome measurement.


• Monitor deadlines for required reporting (i.e., PIT counts, HMIS, CoC, etc.)

Administrative Support

• Maintain organized documentation, digital records, and internal reporting tools.


• Assist in developing HMIS workflows, policies, and user guides.


• Support staff onboarding for HMIS-related tasks, including account creation and permissions.


• Troubleshoot system issues and coordinate with HMIS leads or software vendors when needed.

EXPERIENCES YOU BRING WITH YOU:

Required Qualifications

• Experience with HMIS systems or other information systems. (i.e., Mission Tracker)


• Strong administrative and data management skills with high attention to detail.


• Ability to manage sensitive information with integrity and confidentiality.


• Strong communication skills and ability to collaborate with multidisciplinary teams.


• Proficiency in Microsoft Excel, Word, and data reporting tools.

Preferred Qualifications

• Prior work experience in homeless services, social services, housing programs, or nonprofit administration.


• Knowledge of HUD program requirements, HMIS Data Standards, or CoC systems.


• Experience training staff or supporting system users.


• Familiarity with compliance reporting.


• A Bachelor's Degree, or equivalent years of experience.

As part of the screening process, you may be asked to provide a pastoral reference. Union Gospel Mission of Tarrant County is a Christian organization that seeks to hire people who align with our beliefs in Jesus Christ. We welcome all Christian denominations into the mission.