Senior Procurement Specialist

Purchases apparatus, supplies, materials, equipment, professional services, technology, and construction-related items.

Creates and processes IFB, RFP, RFQ, RFI, and quote solicitations.

Develops and manages procurement activities for various assigned commodities, services, and County departments.

Facilitates the procurement process using appropriate methodologies (IFB, RFP, RFQ, RFI, cooperative purchasing, or other approved methods) in accordance with County policy and applicable State and Federal requirements.

Guides departments regarding procurement thresholds, methods, contract-related inquiries, and compliance expectations.

Assists with providing basic procurement training and orientation to County departments on purchasing procedures, thresholds, solicitation requirements, and procurement best practices.

Assists with onboarding and training new Procurement Department employees by providing guidance on purchasing procedures, workflows, and procurement expectations.

Maintains working knowledge of the County’s contract review workflow to assist departments with questions on routing, documentation, and general process expectations.

Maintains a general understanding of contract renewals, amendments, and contract record management to assist departments with related questions.

Communicates with vendors and departments regarding procurement-related contract status, required documentation, and next steps.

Assists departments in ensuring proposed contracts and procurement actions comply with applicable North Carolina purchasing statutes, federal requirements when applicable, and Union County policies.

Assists departments with federally funded procurements to ensure compliance with Uniform Guidance, DOT funding requirements, grant procurement rules, and associated reporting obligations.

Provides active support for Davis-Bacon monitoring and compliance, when required, including assisting departments with wage rate documentation, certified payroll tracking, and contractor compliance inquiries.

Assists with vendor diversity outreach efforts and prepares required purchasing reports in accordance with North Carolina law and state reporting requirements.

Maintains general familiarity with the County’s Procurement Card (P-Card) Program to guide departments regarding allowable purchases, documentation requirements, and policy expectations.

Verifies and processes requisitions, purchase orders, and procurement documentation as required.

Assists departments to ensure suppliers respond appropriately when issues of delivery, cost, or quality arise.

Assists with planning surplus sales and departmental reuse efforts.

Manages various procurement-related audit initiatives as assigned.

Informs requisitioners of bid procedures and compliance requirements.

Assists with overseeing departmental purchasing practices.

Consults and negotiates with vendors within the scope of authority.

Maintains continuing knowledge of North Carolina purchasing laws and relevant federal procurement requirements.

Works closely with the Construction Manager on construction projects, including coordinating pre-bid meetings, conducting bid openings, preparing addenda, communicating with contractors, and ensuring proper documentation throughout the solicitation process.

Assists with reviewing construction scopes, schedules, and bid requirements to support accurate and complete solicitation packages.

Assists with updating and improving procurement-related website content.

Maintains bid document files and procurement records.

Supports the use of electronic procurement and contract management tools as the County expands eProcurement capabilities.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience:

Bachelor's Degree in Business, Public Administration, Finance, Supply Chain, or related field and five (5) years of progressively responsible experience in public-sector procurement or contracting work; or equivalent combination of education and experience.

Licenses or Certifications:

Must have a valid Driver’s License and be able to maintain a safe driving history as defined by the Union County Vehicle Policy.

Ability to obtain the following certifications within two (2) years:

Certified Local Government Purchasing Officer (CLGPO), Certified Professional Public Buyer (CPPB), or Certified Public Procurement Officer (CPPO). 

PREFERRED QUALIFICATIONS

Education and Experience:

Master’s Degree in Business, Public Administration, Supply Chain Management, or related field; and experience procuring complex commodities, professional services, information technology,  and construction-related services in a governmental environment; experience preparing and managing formal and information solicitations for a public agency; experience with federal grant procurement, including Uniform Guidance, DOT funding, Davis-Bacon, and related reporting; experience working with electronic procurement or contract management systems; and experience using ERP or financial systems.

Licenses or Certifications:

Must have a valid Driver’s License and be able to maintain a safe driving history as defined by the Union County Vehicle Policy.

Certification with Certified Local Government Purchasing Officer (CLGPO), Certified Professional Public Buyer (CPPB), or Certified Public Procurement Officer (CPPO).  

PHYSICAL DEMANDS

Must be physically able to operate a variety of automated office machines which includes computers, copiers, calculators, fax machines, postage meters, microfiche equipment, etc. Must be physically able to operate a motor vehicle. Must be able to exert up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.  Physical demand requirements are for those of Medium Work.

WORK ENVIRONMENT

Work is performed in a dynamic environment that requires the need to be sensitive to change and responsive to changing goals, priorities, and needs.

Salary : $68,993 - $103,489