Administrative Assistant / Site Manager

Job Description

Job Purpose

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Tasks

• Manage and maintain executives' schedules.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.

Work Context

Requires repetitive movement, Requires sitting, Requires writing letters and memos, Requires face-to-face discussions with individuals or teams, Requires use of electronic mail, Requires telephone conversations, Requires contact with others (face-to-face, by telephone, or otherwise), Requires making decisions that impact the results of co-workers, clients or the company, Opportunity to make decisions without supervision, Requires making decisions that affect other people, the financial resources, and/or the image and reputation of the organization, Freedom to determine tasks, priorities, and goals, Requires repeating the same physical activities or mental activities over and over, Requires being exact or highly accurate, Requires meeting strict deadlines, Requires work with external customers or the public, Requires work with others in a group or team, Requires coordinating or leading others in accomplishing work activities, Includes responsibility for work outcomes and results, Requires working indoors in environmentally controlled conditions

Work Activities

• Making Decisions and Solving Problems
• Communicating with Persons outside Organization
• Performing for or Working Directly with the Public
• Communicating with Supervisors, Peers, or Subordinates
• Establishing and Maintaining Interpersonal Relationships
• Processing Information
• Identifying Objects, Actions, and Events
• Updating and Using Relevant Knowledge
• Interpreting the Meaning of Information for Others
• Resolving Conflicts and Negotiating with Others
• Getting Information
• Thinking Creatively
• Interacting With Computers
• Performing Administrative Activities
• Organizing, Planning, and Prioritizing Work
• Documenting/Recording Information
• Developing and Building Teams
• Monitor Processes, Materials, or Surroundings
• Evaluating Information to Determine Compliance with Standards
• Scheduling Work and Activities
• Coordinating the Work and Activities of Others
• compile numerical or statistical data
• develop records management system
• prepare reports for management
• answer customer or public inquiries
• use oral or written communication techniques
• prepare reports
• file or retrieve paper documents and related materials
• Plan meetings or conferences
• coordinate staff or activities in clerical support setting
• oversee execution of organizational or program policies
• use computers to enter, access or retrieve data
• use word processing or desktop publishing software
• Schedule meetings or appointments
• develop new office forms
• explain rules, policies or regulations
• plan or organize work
• maintain records, reports, or files
• Manage Site
• Help Maintain Cleanliness of Site
• Manage van drivers routes and daily activities
• Fill in for van driver as needed

Qualifications

Education and Experience

Years of Experience: 5

Education: Associates Degree

Skills

Basic Skills

• Active Learning
• Active Listening
• Critical Thinking
• Learning Strategies
• Mathematics
• Monitoring
• Reading Comprehension
• Speaking
• Writing

Social Skills

• Coordination
• Instructing
• Negotiation
• Persuasion
• Service Orientation
• Social Perceptiveness

Complex Problem Solving Skills

• Complex Problem Solving

Technical Skills

• Equipment Selection
• Quality Control Analysis
• Troubleshooting

Systems Skills

• Judgment and Decision Making
• Systems Analysis
• Systems Evaluation

Resource Management Skills

• Management of Financial Resources
• Management of Material Resources
• Management of Personnel Resources
• Time Management

Desktop Computer Skills

• Spreadsheets
• Presentations
• Internet
• Navigation
• Word Processing
• Graphics

Knowledge

Required:

• Administration and Management
• Clerical
• Computers and Electronics
• Customer and Personal Service
• English Language

Job Type: Part-time

Pay: $12.00 - $15.00 per hour

Education:

• Associate (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person

Salary : $12 - $15