What are the responsibilities and job description for the Assistant Buyer - Hospitality Apparel position at Uniform Advantage Brands?
ABOUT UA/UNIFORM ADVANTAGE BRANDS
For over 40 years, UA Brands has been synonymous with fashion-forward specialty apparel for the medical and culinary professions. We are proud to support our valued customers - true heroes giving back with every shift. Our culture includes a long history of philanthropy and community support. Our strong values and unique culture are built on collaborating not merely as coworkers, but as family and friends. From the beginning, we provide candidates with an authentic look into how UA Brands embraces their skills and perspectives, all in ways that continue to set us apart.
ABOUT THE ROLE
The Assistant Buyer for Hospitality Apparel is responsible for the end-to-end administrative, operational, and executional merchandising support for the chef division. This role owns day-to-day execution across item setup, purchase order creation and maintenance, production administration, reporting, website merchandising accuracy, and vendor coordination. The Assistant Buyer manages product launches from setup through go-live, including Agile and new item tracking, shipment monitoring, image readiness, substitution follow-up, and on-time delivery communication.
WHAT YOU’LL DO
-
Manage new item setup, product attributes, and pricing updates in AX, ensuring accurate and timely product launches.
-
Create and maintain Purchase Orders, including updates, adjustments, and production follow-ups to support inventory flow.
- Coordinate with vendors on outsourced purchasing, including communication, costing validation, timelines, and shipment tracking.
- Support production administration by maintaining key planning and allocation files and communicating updates to stakeholders.
- Monitor inventory and backorder reporting, providing ETAs and substitution recommendations to Client Services and Sales.
- Run selling and performance reports to identify trends, risks, and opportunities.
- Review website product content and images to ensure accuracy and alignment with inventory availability.
- Assist with product layouts and proofing across website, email, and catalog channels.
- Support seasonal campaigns through competitive research, SEO reporting, and digital performance tracking.
WHAT YOU’LL BRING
-
Experience in retail, merchandising, or buying (store, corporate, or internship level).
- Strong proficiency in Microsoft Excel and Outlook, including working with data, reporting, and large data sets.
- Close attention to detail with the ability to manage administrative and execution-focused tasks accurately.
- Ability to prioritize, manage time effectively, and meet deadlines in a fast-paced environment.
- Comfortable managing multiple responsibilities independently while adapting to changing priorities and processes.
- Experience collaborating cross-functionally with vendors and internal partners. Strong written and verbal communication skills with a collaborative, professional approach.
- Confidence-building partnerships and influencing outcomes with both internal and external stakeholders.
- Familiarity with merchandising or retail systems (e.g., AX, PLM, Workfront). Bachelor’s degree in Merchandising, Business, Marketing, or a related field.
WHERE YOU’LL WORK
HYBRID – The Best of Both Worlds
Have the flexibility to work on-site/in the business and remotely during the week. You’ll spend a few days a week in our office for collaboration/in-person engagement and have the flexibility to work from home on other days. While on-site, join other team members in the spacious Quad for lunch or enjoy our ongoing wellness activities. Employees are expected to be online and available during their team's core business hours. The company computer is provided for business use.
PLENTY OF BENEFITS TOO
UA BRANDS offers a full range of benefits, allowing you the opportunity to customize a benefits package that addresses both your health and financial needs.
-
Medical and Pharmacy Coverage
-
Dental and Vision Coverage
- Life/AD&D Insurance
- Employee Assistance Program – self-care and support for life’s everyday challenges
- Extensive 401(k) plan with company matching - Save for your future
- Short & Long Term Disability – Company Paid
- Accident, Hospital Care, and Critical Illness Insurance – Protect your Income
- Auto Insurance
- Legal Insurance and ID Theft Protection
- Nationwide Pet Insurance
- Holiday Pay
- Paid Time Off – Life Balance
- Volunteer Time Off – Make an Impact
- Employee Discount Program
- Referral Program - Get paid to work with Friends
- Free Parking at the Downtown Corporate Office
- Regular Social Activities and Events – Mandatory Fun
- See more of the benefits we offer
UA IS AN EQUAL-OPPORTUNITY EMPLOYER
As an employee of any UA Brands division, you will be part of an established and dynamic organization. We believe that success starts from within, and we are seeking individuals who thrive in an environment that encourages and supports self-management. To provide equal employment and advancement opportunities to all individuals, employment decisions at UA Brands will be based on merit, qualifications, and abilities. UA Brands does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. UA Brands will provide reasonable accommodations for qualified individuals with known disabilities unless doing so will result in undue hardship.
We are a Drug-Free Workplace.