What are the responsibilities and job description for the Executive and Office Administrator position at Unified Women's Healthcare?
**This is a hybrid role with onsite requirements - candidates must be located in or near Lone Tree, Colorado**
Unified is a nationwide community of providers, operations specialists and thought leaders who look for the greatest opportunities to impact every woman’s health, at every stage of their journeys. We are unparalleled in our scale and ability to adapt to address unmet and underserved needs. Through 815 clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700 independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience. We remain focused on enabling the discovery of new ways for our affiliated providers to deliver the high-quality care experience women deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality.
The Executive and Office Administrator serves as a strategic partner to a C-suite executive, providing high-level executive support while leading administrative excellence initiatives across the organization. This role manages complex executive scheduling, travel, expenses, executive communications, project coordination, and business operations support.
Responsibilities:
Executive Support & Business Partnership
- Manage complex executive calendars, travel, expenses, and business logistics in alignment with strategic priorities, business objectives, and company policies.
- Anticipate executive needs, resolve scheduling and operational issues, and serve as a primary point of contact for internal and external stakeholders.
- Draft, edit, and coordinate executive communications, presentations, reports, leadership updates, meeting materials, briefing documents, and follow-up actions.
- Ensure communications distributed on behalf of executive leadership are accurate, professional, timely, and aligned with organizational priorities.
- Facilitate effective communication flow between executive leadership and key stakeholders across the organization.
Denver Office Operations & Administrative Leadership
- Provide onsite oversight of Denver office operations, ensuring a professional, efficient, and productive workplace aligned with company standards.
- Serve as the primary administrative and operational point of contact, partnering with Facilities, IT, Security, HR, vendors, and business leaders to address office needs.
- Coordinate office activities, space utilization, workplace experience initiatives, onsite meetings, executive visits, leadership events, and employee engagement activities.
- Monitor, resolve, and escalate operational issues to minimize business disruption and improve office efficiency and employee support services.
- Support implementation of company policies, procedures, and workplace standards while reinforcing organizational culture and operational excellence.
Administrative Center of Excellence (CoE) Leadership
- Support development and management of the Administrative Center of Excellence, including standards, tools, processes, and best practices that drive consistency across the organization.
- Coordinate training, development, knowledge-sharing, and networking opportunities to strengthen administrative capability and effectiveness.
- Serve as a resource and mentor to administrative professionals while partnering with business leaders and HR to support talent development and continuous improvement.
Project Coordination & Business Operations
- Lead and coordinate cross-functional projects, special initiatives, and leadership action items.
- Track project milestones, deliverables, dependencies, and risks to ensure successful execution.
- Manage organizational meetings, leadership forums, and business reviews, including planning, logistics, documentation, and follow-up.
- Analyze information and develop recommendations to improve executive operations and organizational effectiveness.
Additional Job Functions:
- Other duties as assigned.
- Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
- 10 years of progressive executive administrative, business operations, administrative management, or related experience.
- Experience supporting senior executives, preferably at the C-suite level.
- Demonstrated project coordination and stakeholder management experience.
- Experience developing, leading, or participating in an Administrative Center of Excellence (CoE), administrative network, or enterprise administrative community preferred.
- Proven leadership and influencing skills in a complex enterprise environment.
- Strong understanding of enterprise operations, executive business priorities, and organizational dynamics.
- Ability to navigate complex organizational structures and influence outcomes across functions.
- Evaluates issues from both operational and enterprise perspectives.
- Anticipates challenges and develops proactive solutions that support business objectives.
- Must be willing and able to regularly commute to the Lone Tree office to provide onsite leadership and operational oversight. Hybrid requirement of 2-days on-site a week with flexibility in days selected.
- Ability to maintain a consistent onsite presence based on business needs and executive requirements.
- Occasional travel may be required in support of executive, operational, and enterprise initiatives.
Our benefits are designed to support you and your family at every stage of life. From health and wellness to financial security and career growth, we offer a comprehensive package to help you thrive.
Here’s a look at what we offer:
- Health Coverage
Medical, dental, and vision plans, fertility benefits, and supplemental insurance options.
- Paid Time Off
- Financial & Retirement Planning
401(k) with employer contribution, plus Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs).
- Income Protection
Short- and long-term disability, paid parental leave, basic life insurance, and optional additional coverage.
- Wellbeing Support
Employee Assistance Program, commuter benefits, pet insurance, and identity theft protection.
- Professional Development
Opportunities and resources to support your career growth.