What are the responsibilities and job description for the Legal Administrative Assistant position at Unified Talent Group?
We are partnered with a well-respected law firm in Tulsa OK, in search of a highly organized, proactive, and detail-oriented Legal Administrative Assistant (Legal Secretary) to support our attorneys in a fast-paced and collaborative legal environment. This role is ideal for a motivated professional who thrives on managing multiple priorities, takes initiative, and is committed to providing exceptional client service.
The successful candidate will bring strong law firm experience, excellent communication skills, and the ability to anticipate needs while maintaining the highest level of professionalism and confidentiality
Qualifications
- Minimum of 3 years of law firm experience required
- Experience supporting both litigation and transactional attorneys
- Strong organizational, proofreading, and time-management skills
- Excellent written and verbal communication abilities
- Forward-thinking mindset with strong problem-solving capabilities
Key Responsibilities
- Legal and Administrative Support
- Prepare correspondence, memoranda, pleadings, agreements, and other legal documents from written or verbal instructions
- Draft routine legal and administrative correspondence
- Transcribe legal documents, correspondence, and reports from rough drafts or dictation
- Calendar and File Management
- Maintain attorney calendars, schedule appointments, and coordinate meetings
- Track deadlines and manage reminder systems using the firm's calendar
- Open new client matters, coordinate conflict checks, maintain client files, and assist with file closing procedures
- Serve as a professional point of contact for clients, visitors, and outside parties
- Answer and screen telephone calls, take messages, and route communications appropriately
Skills and Competencies
- The ideal candidate will demonstrate:
- Exceptional attention to detail and accuracy
- Strong organizational and multitasking abilities
- Ability to prioritize competing deadlines in a fast-paced environment
- Excellent interpersonal skills and professional judgment
- Strong command of grammar, spelling, punctuation, and document formatting