Business Manager & Clerk of the Board of Education

TITLE: BUSINESS MANAGER & CLERK OF THE BOARD OF EDUCATION

QUALIFICATIONS:

1. Some college or vocational education preferred, high school diploma acceptable. Good verbal and written communication skills. Experience may be substituted for education.

2. Working knowledge of basic office procedures and the operation of common office equipment and machines including copiers and computers with reasonable rate of speed with accuracy.

3. Five years of Knowledge of, and experience in bookkeeping skills and computerized accounting procedures with ability to maintain clerical records and prepare reports from such records.

4. Experience using computer word processing, data base and spread sheet programs. Microsoft Office and Windows operating systems, excel and google suites.

5. A minimum of 3 years experience as an office administrative assistant. Accounting experience required.

6. Ability to deal tactfully and courteously with parents, students, and teachers, with an interest in, and an understanding of children.

7. Proficient in business English, spelling, commercial math, and proof reading

8. Must have strong organizational skills, particularly experienced with filing systems, and the ability to handle multiple tasks at one time. Attention to detail is vital.

9. Maintain the confidentiality of district documents, business conversations, and student information Superintendent Established by Superintendent Classified Employee/At-Will To assure the smooth and efficient operation of the district’s business operations in an efficient, policy guided manner and to ensure that the legal obligations of the Board of Education are met in a timely manner.

RESPONSIBILITIES:

1. Duties of Clerk of the Board as stated in K.S. A. 72-8202c which includes attending and keeping accurate minutes of board meetings, and the care and custody of board records, books and documents.

2. Oversee financial, audit and control operations of the District.

3. Prepare and administrate the District and Special Education Cooperative budgets under the direction of the Superintendent..

4. Certify adopted budget to appropriate officials as required in K.S.A. 72-7053, 72-8204a, 791801, 79-2930.

5. Open and keep an account of the revenues and expenditures in each fund for which monies have been appropriated in the budget. A record of the amount of money in the treasury and each particular fund will be kept as per K.S.A. 10-1117. The clerk shall charge the appropriate fund with the amount of any indebtedness created at the time the indebtedness is incurred per K.S.A. 79-2934.

6. Process warrants, checks and orders as required in K.S.A. 10-801 and 10-803.

7. Oversee all federal programs and ensure fiscal policies and procedures are followed.

8. Review and approve all requisitions to ensure proper accounts are utilized prior to final approval by Superintendent.

9. Maintain updated lists of delinquent fees due the District. Process collections on said delinquencies through local and State agencies as directed.

10. Process financial obligations (Bonded Indebtedness, No Fund Warrants, Temporary Notes) as stated in K.S.A. 10-105, 10-109, 10-1007a, and 10-1114.

11. Reconcile bank and investment accounts for all district accounts.

12. Prepare monthly financial and other statements to be presented to the Board of Education.

13. Develop, implement and ensure compliance with internal financial and accounting policies and procedures.

14. Conduct internal audits (e.g. general and special funds, etc.) for the purpose of ensuring program operations are within budget and in accordance with fiscal practices.

15. Prepare state reports and claims as required including certifying to the Kansas State Board of education estimated expenditures, unencumbered cash balance, proposed general state aid and state aid for Bond and Interest and request of Federal funds monthly.

16. Certify to proper authorities regarding board member positions as stated in K.S.A. 25-2017a and 25-2022b.

17. Attest conveyances per K.S.A. 72-1623 and 72-8212.

18. Keep informed of all laws, regulations, statutes, rules and policies that apply to the positions.

19. Prepare and oversee all bidding processes for district purchases.

20. Coordinate with Special Services Medicaid Coordinator, prepare and submit quarterly and annual reporting of Medicaid reimbursable costs.

21. Prepare, maintain and report to State Agencies all grant budgets for Infant Toddler and Parents as Teachers.

22. Assist Superintendent in preparation of teacher negotiations data.

23. Oversee in monthly bill payment cycle.

24. Process invoices for ACH employee reimbursements after receipt of approved request and process for payment for District and Special Services Cooperative.

25. Assist Superintendent in the solicitation of district property/ liability insurance policies. Maintain policies throughout the policy period.

26. Maintain all budget and financial accounts for the Special Education Cooperative.

27. Maintain Board of Education policy manual including comparison to previous policies, preparation of new policies and tracking of updates/changes.

28. Communicate effectively, including telephone demeanor, greeting the public in person

29. Approach people and the work environment in a positive fashion.

30. Maintain the confidentiality of district documents, business conversations and student information.

31. Communicate effectively with different constituents

32. Analyze budget data and to make long and short term projections

33. Work closely and cooperatively with State and district auditors and ensure sound fiscal control

34. Maintain appropriate professional appearance

35. Attend professional development opportunities in order to maintain and expand knowledge of finance best practices and State Statutes.

36. Displays a positive attitude about present assignment

37. Serve as Administrative Assistant to the Superintendent of schools by completing assigned tasks.

38. Such other duties as may be assigned by supervisor.

ESSENTIAL JOB FUNCTIONS:

1. Reaching: Extending hand(s) and arm (s) in any direction.

2. Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. Occurs occasionally and requires the use of the upper extremities and back muscles.

3. Fingering: Picking, pinching, typing/keyboarding or otherwise working primarily with fingers rather than with the whole hand or arm as in handing something to a person.

4. Grasping: Applying pressure to an object with the fingers and palm.

5. Talking: Expressing or exchanging ideas by means of the spoken word.

6. Hearing: Ability to receive detailed information through oral communication.

7.Repetitive motions: Substantial movements (motions) of the wrists, hands, and/or fingers. 8. Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work involves sitting most of the time.

9. Visual Acuity--Clerical, Administrative: Work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal extensive reading, and operation of machines at distances close to the eyes.

10. The worker is not substantially exposed to adverse environmental conditions.

11. Organize and manage multiple tasks in a short period of time

TERMS OF EMPLOYMENT: As per Board policy and regulations.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the BOE’s policy on Evaluation of Classified Personnel.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $65,000 - $75,000