Accounts Payable Specialist

Position Summary:

The Accounts Payable Specialist will be responsible for the timely and accurate payment of invoices, acting as a liaison between cross-functional departments and vendors to address payables related activities according to established policies and procedures.

**This position is Onsite only - Must Live in Arizona, Contract to Hire **

Duties & Responsibilities:

• Ensure invoices are entered timely, accurately and are paid in accordance with vendor negotiated terms.
• Perform a three-way match of invoices, receiving paperwork, and purchase orders.
• Process non-PO invoices by verifying receipts, supporting documentation, G/L coding, and appropriate approvals in accordance with established delegation of authority matrix.
• Maintain accounting records by filing and indexing invoices.
• Assist with reconciling vendor statements and resolving accounts payable issues with vendors.
• Assist in negotiating terms on COD/prepaid vendors.
• Prepare documentation for wire payments.
• Assist in the conversion and verification process of vendor ACH.
• Complete monthly consignment payments.
• Reconcile vendor statements and research/resolve any payment discrepancies.
• Develop and maintain positive working relationships with internal customers and vendors.
• Assist in month end AP accruals, clearing account reconciliations, and intercompany payables.
• Timely respond to account payable related inquiries.
• Assist in providing necessary documentation during annual audits.
• Administrate the T&E application, review, and process employee expense reports.
• Facilitate the reconciliation of departmental Pcard expense reports.
• Review and approve office supply orders.
• Support General Accounting Team as needed.
• Perform other assigned tasks by the Financial Operations Manager and Controller.

Required Qualifications:

• 4 years of relevant experience in a similar role.
• High degree of attention to quality.
• Ability to prioritize and work in a fast-paced, high-volume work environment.
• Ability to problem solve and make decisions.
• Work effectively in a team-oriented environment.
• Proactive, can-do attitude with strong time management and organizational skills.
• Able to see and understand “the big picture.”
• Strong analytical capabilities including familiarity with Excel report creation and maintenance.
• Autonomous, pro-active, and results focused.
• Ability to work cohesively within a multi-disciplinary team and collaboratively cross-departmentally.
• Possesses great Business acumen.
• Flexibility to work non-standard hours to meet critical deadlines.
• Strong written and verbal communication skills.
• Able to thrive in a rapidly changing environment while maintaining priorities and meeting deadlines.

Preferred Qualifications:

• Associate or bachelor’s degree in accounting or business administration and minimum 2 years of relevant experience.
• Automation experience a plus.
• Quantum and Concur experience a plus.

Travel:

• Some travel may be required with advanced notice.

Language:

• Ability to read, write, speak, and understand English.

Physical Demands:

• Regularly spend long hours sitting and using office equipment and computers.
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer.
• Flexibility to work non-standard hours to meet critical deadlines.

Working Conditions:

• This position works in an office environment, with possible exposure to a warehouse and aviation repair shop environment.

Unical Aviation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, age, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law. To view our policy, please click here: AAP Policy.

Unical Aviation participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information regarding E-Verify, please click here: E-Verify.