What are the responsibilities and job description for the Trade Compliance Specialist II position at Unical Aviation, Inc.?
Position Summary:
The Trade Compliance Specialist will be part of the Trade Compliance department. This role supports the company’s import and export activities by ensuring all shipments comply with U.S. and international trade regulations. This role is also responsible for maintaining accurate documentation, assisting with customs filings, and supporting internal audits related to trade compliance.
- Must reside in Phoenix, AZ
- Contract Position
- Onsite, No Hybrid or Remote Work
Duties & Responsibilities:
- Prepare and review import/export documentation, including commercial invoices, packing lists, and customs declarations.
- Maintain all recordkeeping for imports, exports, and export licensing.
- Submit and manage license applications through automated SNAP -R ensuring compliance with License terms and conditions.
- Analyze shipping records, invoices, and compliance documentation to ensure import and export declarations are completed accurately and timely.
- Perform classification audits to ensure products and documentation are properly categorized under various regulations (ITAR, EAR, HTS, and Schedule B).
- Participate in product classification of dismantled aircraft.
- Audit all Automated Export System (AES) transactions and filings to ensure compliance.
- Collaborate internal stakeholders to ensure compliant movement of goods across borders, to include operations, legal, and procurement teams.
- Manage the customs broker, review reports and invoices to ensure accuracy.
- Assist in developing, communicating, and facilitating compliance training.
- Stay current on changing business practices and regulations.
- Collaborate with senior leaders to review incidents, conduct investigations, and ensure timely resolution of compliance matters.
- Use the Automated Commercial Environment (ACE) to submit and manage data, generate reports, track status updates and conduct post entry and export audit activities.
- Identify areas of improvement to implement changes in alignment with compliance guidelines and meet company cost saving initiatives.
- Maintain and manage all classification, entry, and training records.
- Collaborate and provide support to the Compliance team.
- Other duties as assigned.
Required Qualifications:
- Bachelor’s Degree in Business or Supply Chain Management, or equivalent experience
- 3-5 years of experience in import/export operations, logistics, or trade compliance.
- Proficiency in Microsoft Office Suite
- Proficiency in Microsoft Excel (pivot tables, V-Look-Up, formulas and charts).
- Experience with ERP systems
- Strong communication, and critical thinking skills with the ability to prioritize tasks in a deadline driven environment.
- Understanding of US regulations related to exports and imports. These include International Traffic in Arms and Regulations (ITAR); Export Administration Regulations (EAR), Office of Foreign Assets Control (OFAC), and 19 CFR regulations, Harmonized Tariff Schedule (HTS) and Schedule B.
- Ability to apply regulatory concepts to daily work autonomously.
- Ability to work independently and to prioritize to meet critical deadlines.
- Organized and detail oriented, able to manage multiple priorities.
- Ability to analyze data and draw conclusions.
- Excellent verbal and written communications skills.
Preferred Qualifications:
- Experience conducting audits.
- Knowledge of US Customs regulations and export control laws a plus.
- Working knowledge of Incoterms.
Travel:
- Infrequent travel <10%
Language:
- Ability to read, write, speak, and understand English.
Physical Demands:
- Must be able to lift up to 30 lbs. on occasions.
- Carrying, Walking, Pushing, Climbing, Reaching.
Working Conditions:
- This job operates in a sedentary office setting.
- This role routinely uses standards office equipment such as computers, phones, photocopiers and filing cabinets.