What are the responsibilities and job description for the Executive Administrator (CEO Support) position at UNFCU?
Why join this team
In this role, you will provide comprehensive executive administrative support to the President & CEO in partnership with the Senior Executive Administrator. This role will help ensure the efficient operation of the Office of the CEO through proactive coordination, effective communication, and strong attention to detail. The incumbent will handle a wide range of executive-level administrative tasks requiring a high degree of professionalism, confidentiality, and sound judgment.
This position is hybrid.
NYC Salary Range - $90,000 - $95,000 annually; compensation is commensurate to geographic location.
What You'll Do
UNFCU is a global not-for-profit financial institution that serves the UN community. We are committed to providing peace of mind to our members and colleagues and strive to achieve service excellence in all that we do. The best part of UNFCU is the people. Those that choose to work with us often find personal fulfillment, professional growth and a purposeful culture.
UNFCU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. UNFCU prohibits discrimination and harassment of any type. All applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by country, federal, state or local laws.
In this role, you will provide comprehensive executive administrative support to the President & CEO in partnership with the Senior Executive Administrator. This role will help ensure the efficient operation of the Office of the CEO through proactive coordination, effective communication, and strong attention to detail. The incumbent will handle a wide range of executive-level administrative tasks requiring a high degree of professionalism, confidentiality, and sound judgment.
This position is hybrid.
NYC Salary Range - $90,000 - $95,000 annually; compensation is commensurate to geographic location.
What You'll Do
- Regardless of seniority or role, uphold UNFCU’s mission, core values, and guiding principles by providing an exceptional service experience to colleagues and members alike through consistent demonstration of our service excellence behaviors.
- Execute a broad range of support duties, including:
- Proactively manage Outlook calendars, schedules and email
- Prepare correspondence
- Prepare reports, presentations, spreadsheets, graphs, charts and other documents in adherence with corporate brand guidelines
- Create and maintain databases and spreadsheets
- Prepare timely expense reports
- Arrange and manage detailed domestic and international travel plans, itineraries, and agendas, ensuring cost-effectiveness and management needs; and
- Answer and screen telephone calls, responding to inquiries and escalating them as appropriate
- Collaborate with executives to keep them informed of upcoming commitments and responsibilities.
- Manage all aspects of meetings, teleconferencing and videoconferencing support.
- Provide support to internal committees.
- Assist with preparing departmental budgets as requested.
- Conduct ad hoc research and collect data as needed.
- Organize events.
- Organize and maintain electronic filing systems.
- Liaise between executives and other department heads to ensure coordination and handling of issues and projects.
- As a member of the Executive Operations team, provide periodic back-up support to colleagues, participate in team meetings, share knowledge and information, and ensure a consistently high level of service and support.
- Perform additional responsibilities as assigned
- Ensure compliance with federal and state laws and regulations and UNFCU’s Code of Ethics & Business Conduct.
- Associates degree, preferably in Business Administration or similar field
- 5 years of experience supporting C-Suite leadership, preferably in financial services and/or not-for-profit sectors, with board support experience a plus
- Advanced proficiency in MS Office applications, especially Outlook, Word, Excel and PowerPoint
- Intermediate knowledge of Adobe Professional preferred
- Experience working with SAP Concur or other expense reporting platform
- Exceptional communication skills, both written and verbal, with the ability to communicate information succinctly
- Technologically agile
- Driven to serve others
- Ability to set and manage competing priorities, work efficiently, and meet deadlines
- Ability to develop processes or procedures to assist in organizing data
- Ability to work both independently and within a team environment
- Excellent problem-solving skills
UNFCU is a global not-for-profit financial institution that serves the UN community. We are committed to providing peace of mind to our members and colleagues and strive to achieve service excellence in all that we do. The best part of UNFCU is the people. Those that choose to work with us often find personal fulfillment, professional growth and a purposeful culture.
UNFCU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. UNFCU prohibits discrimination and harassment of any type. All applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by country, federal, state or local laws.
Salary : $90,000 - $95,000