What are the responsibilities and job description for the Administrative Support Supervisor position at UMS?
The University of Maine Cooperative Extension is seeking an experienced and service-oriented Administrative Support Supervisor to join our Cumberland County office team. This position plays a key role in ensuring effective county office operations by supervising administrative support staff, coordinating office systems and resources, supporting educational programs and events, and serving as a primary point of contact for clients, volunteers, community partners, and the public. Working collaboratively with Extension faculty, staff, the Cumberland County Extension Association, and county government, the successful candidate will oversee administrative, financial, communications, facilities, and recordkeeping functions that support Extension’s educational mission. The ideal candidate will be an organized and collaborative supervisor who provides excellent customer service, manages multiple priorities effectively, and fosters a respectful, efficient, and welcoming office environment. Part-time, regular position, 32 hours per week. This position pays $23.88/hour, or applicable transfer rate.
Complete Job Description
Who We Are:
The University of Maine Cooperative Extension has been a vital resource for over 100 years, connecting communities with university research to improve lives across the state. Our focus areas include the Maine Food System and Positive Youth Development through 4-H programs, delivered by a network of experts based in county offices statewide.
We pride ourselves on being an equitable, sustainable, and enjoyable workplace, and we welcome diverse perspectives and experiences. We also believe in work and life balance and offer benefits to support you. Learn more about our mission and work at extension.umaine.edu.
Knowledge and Skill Qualifications We Are Looking For:
Required:
These are required knowledge and skills so be sure that you demonstrate how you meet each one in your resume or cover letter.
- 60 credits or more of higher education or equivalent work experience and training; AND five years administrative support experience.
- Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
- Ability to communicate effectively using oral, written and electronic methods.
- Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software.
- Experience in handling office bookkeeping, Quickbooks preferred; bank deposits; reconciliation of accounts and processing confidential information.
- Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.
Preferred:
These are preferred knowledge and skills we are looking for but do not exclude you from the job if you don’t have this experience.
- Knowledge of University of Maine Cooperative Extension and its educational programs.
- Experience with UMaine’s General Ledger and MaineStreet systems.
- Ability to maintain moderately complex databases.
- Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies.
Benefits:
Benefits are an important part of your total compensation. The University of Maine System (UMS) strives to provide high-quality, affordable, family-friendly benefit options to meet the needs of our diverse workforce. We offer an excellent benefits package that includes paid time off (holidays, vacation and sick), health, dental, vision and life insurance, short- and long-term disability insurance, a tuition waiver program for eligible employees and dependents, a 403(b) retirement plan and more.
To Apply:
To be considered for this position you will need to “Apply” through University of Maine’s Online Platform* and upload the documentation listed below:
1.) a cover letter which addresses the specifically required knowledge and qualifications for this position.
2.) a resume/curriculum vitae
Candidates selected to proceed to the final stages of the search process will be requested to provide a list of three names, emails, and phone numbers for references.
Incomplete application materials cannot be considered.
For questions about the search, please contact the hiring manager: Kerry Chasteen, kerry.chasteen@maine.edu.
The successful applicant is subject to appropriate background screening.
Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.
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