Account Clerk II

Job Description Summary Organization's Summary Statement: The Office of the Comptroller at the University of Maryland Eastern Shore invites applications for a full-time, nonexempt, position with benefits. UMES offers exciting opportunities for professional growth. Generous benefits include health benefits (medical, prescription, dental, flexible spending accounts), Retirement (State or Optional Retirement Plan with Fidelity or TIAA), Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match, Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance), Tuition Remission, Employee Assistance Program, paid holidays, paid leave ( non-exempt positions start at 11 days annual per year, sick leave 15 days per year, personal leave 3 days per year). Overtime, shift-differential and on-call pay). Responsibilities: Invoice Management: •Responsible for the daily receipt of invoices from campus departments and external vendors. •Distribute invoices to campus departments for PO/PUR identification and oversee their timely return to Accounts Payable. •Input PO/PUR invoices into the University’s financial processing system (currently Workday). •Oversee campus entry or direct self-entry of Supplier Invoice Requests for non- PO/PUR invoices. Payment Processing: •Process Accounts Payable invoices, prepare batches, and submit them to the State of Maryland via the EBooks upload system. Issue Resolution & Research: •Conduct research related to vendors, campus departments, Procurement, and the State of Maryland to resolve payment inquiries, outstanding invoices, and processing discrepancies. •Use systems including Workday, FMIS, and communication with UMCP (owners of Workday and batch reports) to resolve issues. •Assist Accounts Payable Clerk III with gathering necessary information for vendor address/contact changes and stop/reissue payment documentation. Policy Compliance & Training: •Maintain a thorough understanding of UMES, USM, and State of Maryland procurement and accounts payable policies and procedures. •Apply these processes appropriately within the current financial systems. •Assist with training and educating UMES campus departments on these policies, procedures, and workflows. General Support: •Perform other general accounting and clerical duties within the Comptroller’s Office as assigned. Knowledge/Skills/Abilities: •Working knowledge of bookkeeping principles, mathematical methods and techniques. •Skill in performing basic mathematical computations and in the use of calculators. •Ability to communicate effectively. •Ability to operate keyboards, personal computers and financial software, manual and automated office equipment. •Ability to prepare written records and reports; to input data. Physical Demands: •May require extended periods of standing, bending, stooping, sitting at desk. •May require lifting. •Requires communication with a variety of constituents externally and internally. •Requires operation of a variety of office equipment. Minimum Qualifications High School Diploma or GED AND One year accounting clerical experience. Additional Job Details Required Application Materials: Qualified applicants should submit a cover letter, resume, and a list of names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate’s prior consent). All applicants must apply using the new online application system. Please visit https://umd.wd1.myworkdayjobs.com/UMES to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Best Consideration Date: N/A Posting Close Date: N/A Open Until Filled: Yes Department UMES-VPAA-Comptroller's Office/Operations Worker Sub-Type Staff Regular Salary Range $43,900 - $45,300 EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Diversity Statement The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation. Title IX Statement It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment. Welcome to the University of Maryland Eastern Shore (UMES) Employment Website! The University is committed to attracting and retaining outstanding faculty and staff to support the student-centered mission of our university. Founded in 1886, the University is a Historically Black, Land Grant University with over 30 degree programs housed on a campus of over 50 buildings on over 1,100 acres. With an atmosphere of collegiality and a commitment to go from Excellence to Eminence, UMES is not only a great place to work, but it is a place to express your passion for educating students, develop your personal career goals, and to make a difference in the community, the state, and the world beyond. Located on Maryland’s Eastern Shore, the university is a beautiful place to work and call home. Thank you for your interest in employment with our University. Hawk Pride, Catch It! Learn more EEO Statement UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. Human Resources Our Human Resources office is committed to supporting the mission of University of Maryland Eastern Shore by recruiting, developing, and retaining talented employees. Learn more Contact Us If you have questions, please call the Office of Human Resources at (410) 651-6400.

Salary : $43,900 - $45,300