Major Projects Group Project Coordinator

For over 100 years, UMC has solved the region's toughest mechanical challenges. From a small heating and plumbing shop in the early 1900s, we've grown into a leading full-service mechanical partner, offering preconstruction, design-build, energy, automation, fabrication, and facility services that remove complexity and let clients focus on what they do best.

At UMC, our people are the foundation of our success. We invest in your growth through mentorship, leadership training, certifications, and education partnerships, creating an inclusive culture where hard work leads to long-term advancement. Join a team that values craftsmanship, accountability, and collaboration, and build your career here with the support to go further.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package, including:

1. Medical, dental, and vision insurance
2. 401(k) plan with company match
3. Health Savings and Flexible Spending Accounts
4. Company-paid life and disability insurance (STD/LTD)
5. Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
6. Seven paid holidays plus one floating holiday
7. Employee Assistance Program
8. Professional development support and tuition reimbursement
9. Employee referral program
10. Wellness program and employee events

Paid Time Off:

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees.

Starting Salary Range: $26.44 - $33.65/hour; depending on experience

Location: Lakewood, WA

Classification: Non-exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

The Project Coordinator plays a key role in supporting the successful execution of construction projects by providing administrative and entry-level project or engineering support to the Major Projects Group. This position is typically based on-site and helps manage documentation, procurement, financial tracking, and team coordination to ensure smooth project operations.

Key Responsibilities:

1. Document Management:
2. Upload, organize, and maintain project documents in accordance with company standards and project requirements.
3. Support the preparation and submission of submittals and operation and maintenance (O&M) manuals.
4. Coordinate updates to red-line and as-built drawings.
5. Distribute and integrate Requests for Information (RFIs).
6. Archive final documents and share relevant materials with team members.
7. Procurement Support:
8. Coordinate bid requests from clients and vendors.
9. Prepare and track purchase orders, packing slips, and delivery receipts.
10. Monitor equipment orders and track delivery timelines.
11. Permit Coordination:
12. Assist with the preparation and submission of permit applications for project-related work.
13. Financial Administration:
14. Support data entry and updates in the project financial system.
15. Assist with cost tracking, job cost transfers, and close-out processes.
16. Help resolve invoice discrepancies and support subcontractor or vendor request processing.
17. Team Collaboration:
18. Collaborate with field supervisors, project managers, and other team members to keep work moving forward.
19. Assist with project close-out tasks and ensure documentation is complete and accurate.
20. Office and Logistics:
21. Manage office supplies, equipment needs, and material inventory.
22. Handle mail, deliveries, and general office logistics.
23. General Expectations:
24. Demonstrate regular and reliable attendance.
25. Contribute to a safe, respectful, and collaborative work environment.

Secondary Responsibilities:

1. Support preparation and distribution of project schedules.
2. Collaborate with the Safety Manager to coordinate site-specific safety plans.
3. Review project drawings and specifications as needed.
4. Communicate clearly and proactively with team members and clients.
5. Attend project meetings and document action items and follow-ups.

Required Skills and Abilities:

1. Proficiency in Microsoft Office (Outlook, Excel, Word), Bluebeam, Smartsheet, OneDrive, Teams, SharePoint, BIM360, and Viewpoint (Team and Vista).
2. Strong organizational and time management abilities.
3. Ability to work both independently and collaboratively in a fast-paced environment.
4. High attention to detail and accuracy.
5. Effective verbal and written communication skills.
6. Commitment to inclusion, collaboration, and professional growth.

Preferred Education and Experience:

1. 0-2 years of related experience.

Required Licensing and Other Certifications:

1. Maintain a valid driver's license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.