Operations Administrative Assistant, Supply Chain

We're looking for a detail-oriented and proactive Supply Chain Administrative Assistant to support purchasing and production planning operations. This role is a great fit for someone who enjoys working with data, coordinating across teams, and playing a key role in keeping supply chain processes running smoothly.

Purchasing Support (35%)

• Assist with purchase order creation, updates, and tracking in the ERP system
• Monitor supplier confirmations and ensure accuracy of pricing, quantities, and lead times
• Follow up with vendors on open orders, discrepancies, and delivery timelines
• Maintain organized purchasing records and documentation

Scheduling & Planning Support (35%)

• Update demand and supply data in the ERP system to support production scheduling
• Track work order status and monitor material availability
• Collaborate with operations and purchasing to help resolve scheduling conflicts
• Run and review basic reports to ensure alignment between supply and demand

Data & Administrative Support (25%)

• Maintain accurate master data (part numbers, vendors, lead times) within the ERP system
• Support reporting, data entry, and general administrative tasks for the supply chain team
• Identify and escalate data inconsistencies or gaps

Other (5%)

• Assist with additional tasks and team support as needed
  
  

• 1-3 years of experience in supply chain, purchasing, planning, or administrative support
• Experience using an ERP system (any platform; Epicor a plus)
• Strong attention to detail and commitment to data accuracy
• Basic to intermediate Excel skills (sorting, filtering, formulas)
• Highly organized with the ability to manage multiple priorities
• Self-motivated and comfortable working independently
• Strong communication and follow-through skills
  
  

• Schedule: Monday-Friday, 7:30 AM - 4:00 PM (flexible)
• Location: Hybrid (onsite training, then primarily remote with weekly onsite day)
• Pay: $23 - $25/hour
• Type: Contract with potential for long-term opportunity
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.