Administrative Assistant

Leading Utility solutions organization in the South Coast Metro area in need of a Temporary Administrative Assistant to support the Test department. This role is long term temp but could go temp-hire for the right candidate. This is a full time in office opportunity.

Duties:

Complete the post testing notifications

Copy/paste all document from the S drive to my hard drive for review

Create all agency cover letters for each scope that also involves using the new Letterhead

Review all testing results for completeness and errors

Email meter calibrations to Weights and Measures for each involved County within 24 hrs

Notify clients via phone and email with updates

Create the pre-invoice reports

Email testing manager job is ready for review

Once reviewed, email results to appropriate Agency

Upload results to Field Point

Handle all revised report submittals when agency finds errors. Includes revised letter, forms and re-submitals to agency, mail, uploads and sometimes email to client

Weekly Duties
Every other week, create all the technician testing template emails including High Risk Permits

Every two weeks, mail testing templates

Create all testing templates for upcoming jobs

Create S drive folders to house each individual testing event

This position pays $23.00-$25.00 an hour DOE

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.