What are the responsibilities and job description for the Purchasing Specialist position at Ulster BOCES?
Application Deadline
6/18/2026
The Mid-Hudson Regional Information Center is seeking a highly skilled and service-oriented professional to serve as a Purchasing Specialist. This position plays a critical role in supporting regional school districts through the strategic procurement of educational technology, ensuring alignment with educational goals, regulatory requirements, and best practices in public purchasing. The successful candidate will collaborate with internal teams, component districts, and vendors to facilitate efficient purchasing processes, maintain compliance, and provide informed guidance on technology acquisitions. This is an excellent opportunity for a detail-oriented professional with strong analytical, organizational, and communication skills who is committed to delivering high-quality service and advancing the effective use of technology in education.
All Civil Service laws, rules and regulations apply. Fingerprinting required.
Civil Service Classification: Competitive. Merit and fitness examination applies.
Ulster BOCES offers regionally competitive salary and benefits (see the Ulster BOCES United Employees contract at www.ulsterboces.org for details).
Salary commensurate with experience and training. Salary range: $54,283 - $60,671
GENERAL RESPONSIBILITIES:
The work involves the responsibility of managing all aspects of purchasing and related record keeping for purchasing for a division of Ulster BOCES. An employee in this class keeps informed on NYS and Federal purchasing laws and is responsible for the purchasing process and keeping the district informed. The work is performed under the general supervision of a higher-level employee with leeway allowed for the use of independent judgment in carrying out the details of the work. Supervision is not normally a function
of this class. Does related work as required.
WORK SCHEDULE:
Full-Time, 12 Month
Monday - Friday
SPECIFIC DUTIES: The typical work activities listed below, while providing representative examples of the variety of work assignments in the title do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.
Works with Supervisor or designee on establishing "best buy" options and provides districts with the information in a timely manner;
Maintains ongoing communication with vendors regarding knowledge of changes in equipment, systems and software;
Performs all aspects of the purchasing process and renewals as well as asset management facilitation;
May assist with facilitating financing options for federal and state technology funding;
Tracks status of purchase orders and keeps district contact informed of status;
Coordinates delivery to the district which includes verifying that the complete order is received in operational condition and follows up on returns or missing/broken parts;
Maintains an inventory of all equipment/software purchased; makes district aware of the maintenance status of equipment and software renewals on an annual basis and facilitates renewal as requested by the district(s);
Provides information as requested to assist districts in planning for upgrades, replacements, and expansion of new projects;
Keeps supervisor informed of any problem(s) and suggests a course of action;
Works with various staff and specialists to ensure that each project proposal is complete;
Works closely with various staff in the division and the Business Office as needed to complete each project;
Works as an integral member of the team to deliver and improve quality of service and ensure effective, seamless communication with all districts.
MINIMUM QUALIFICATIONS: Either:
A. Graduation from an accredited college or university with a Bachelor's Degree in purchasing, materials management, business management, business administration, computer science or a related field; OR
B. Graduation from an accredited college or university with an Associate's Degree in purchasing, materials management, business management, business administration, computer science or a related field and two (2) years of full-time paid or its part-time equivalent, experience in the purchasing of commodities, materials, supplies or equipment which included the maintenance of related inventory records; OR
C. Graduation from high school or possession of high school equivalency diploma and four (4) years of full-time paid or its part-time equivalent, experience in the purchasing of commodities, materials, supplies or equipment which included the maintenance of related inventory records; OR
D. An equivalent combination of training and experience as indicated in A, Band C above.
Note: Successful completion of thirty (30) credit hours from an accredited college or university in purchasing, materials management, business management, business administration, computer science or a closely related field may be substituted for one (1) year of work experience.
Special Requirement for appointment in School Districts including BOCES: In accordance with the Safe Schools Against Violence in Education (SAVE) legislation and by the Regulations of the Commissioner of Education, candidates for employment in school districts must obtain clearance for appointment from the State Education Department based upon fingerprinting and a criminal history background check.
AGENCY OVERVIEW
Our Mission:
At Ulster BOCES, our mission is to provide high quality shared educational, administrative, and technical services that will enable component school districts to develop the capacity of their students and adults to achieve higher standards of performance. With an emphasis on economic efficiencies, Ulster BOCES is committed to offering educational programs that enable all students to prepare for employment and/or post-secondary education.
The Ulster County Board of Cooperative Education Services is an educational agency serving eight component school districts. They are: Ellenville Central School District • Highland Central School District • Kingston City Schools Consolidated • New Paltz Central School District • Onteora Central School District • Rondout Valley Central School District • Saugerties Central School District • Wallkill Central School District
BENEFITS
Generous health insurance, dental and vision benefits. Paid time off. New York state retirement system membership and 403(b) tax-sheltered annuities plan. Flexible spending plan, disability benefits, employee assistance program and tuition reimbursement.
Equal Opportunity Employer
Ulster County Board of Cooperative Educational Services Non-Discrimination Statement
The Board of Cooperative Educational Services, Sole Supervisory District of Ulster County (“BOCES”), does not discriminate on the basis of an individual’s actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (“sexual orientation” means heterosexuality, homosexuality, bisexuality, or asexuality), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic predisposition or carrier status or any other legally protected status in regard to employment opportunities or educational/vocational programs or activities which it operates. All inquiries regarding BOCES Non-Discrimination policies and/or complaints regarding violation(s) of these policies should be directed to Amanda Stokes, Assistant Superintendent for Administration & COO in one of the following manners:
By E-Mail: complianceofficer@ulsterboces.org
By Mail: 175 Route 32 North, New Paltz, New York, 12561
By Telephone: (845) 255-1400
Inquiries concerning the application of Title IX and its implementing regulation and/or complaints regarding violation(s) of these provisions can be referred to the Department of Education, Office of Civil Rights, 32 Old Slip, 26th Floor, New York, NY 10005-2500, Telephone: (646) 428-3900, FAX: (646) 428-3843; TDD: (800) 877-8339; E-Mail: OCR.NewYork@ed.gov.
Salary : $54,283 - $60,671