Senior US and Canada Payroll Analyst

Job Description

The Senior U.S. and Canada Payroll Specialist is responsible for managing and processing payroll for employees across the United States and Canada, ensuring accuracy, compliance, and timely delivery. This role requires in-depth knowledge of federal, state, and provincial payroll regulations, tax laws, and reporting requirements. The specialist will collaborate closely with HR, finance, and external vendors to resolve payroll issues, implement process improvements, and maintain confidential employee data.

Responsibilities

This is a full-time hybrid (3 days a week) at any US based UL office.

• Responsible for processing semi-monthly payrolls for U.S. and Canadian employees, including hourly and salary staff, ensuring accuracy.
• Maintain payroll records, including timesheets, salary adjustments, bonuses, and deductions.
• Ensure compliance with U.S. (federal/state) and Canadian (federal/provincial) tax laws, payroll regulations, and labor standards.
• Tax Reporting & Year-End: Prepare, reconcile, and file year-end employee tax forms (W-2s, T4s) and submit required government filings.
• Data Management & Auditing: Review employee records for accuracy, including onboarding data, salary adjustments, and benefits deductions.
• Collaborate with HR and Finance teams to ensure seamless integration of payroll data and resolve discrepancies.
• Coordinate with external payroll vendors and government agencies as needed for audits, filings, or inquiries.
• Support internal and external audits by providing necessary documentation and explanations.
• System Administration: Utilize HR and payroll systems to manage payroll, run reports, and ensure data integrity.
• Respond to employee inquiries regarding payroll, benefits, and taxation, providing clear and accurate information.
• Maintain payroll records and documentation in accordance with legal requirements and company policies.
• Stay current with changes in payroll laws and regulations for both countries.
• Assist with audits, reporting, and implementation of payroll system upgrades or process improvements.
  
  

Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field.
• 5 years of payroll experience with a focus on U.S. and Canadian payroll processing.
• Extensive experience with HR and payroll platforms and related software (such as Oracle HCM, ADP Celergo, Ceridian Dayforce, and Oracle Finance).
• Strong knowledge of federal, state, and provincial payroll laws and tax regulations.
• Proficient in communicating effectively in both English and French.
• Excellent analytical, problem-solving, and communication skills.
• Advanced global payroll SOX compliance experience.
• Ability to work effectively in a fast-paced, dynamic environment, and manage multiple projects within different geographic regions simultaneously.
• High level of integrity and commitment to maintaining confidentiality.
• Proven ability to work effectively in a team-oriented environment.
• Advanced proficiency in Excel.
• Flexible schedule to accommodate payroll deadlines and country-specific requirements.
• Collaboration with global and regional teams.
• Certifications: Canadian Payroll Association (CPA) certification (PCM/PCP) or American Payroll Association (APA) certification (CPP) is highly preferred.
  
  

Working Conditions

• Flexible schedule to accommodate payroll deadlines and country-specific requirements.
• Collaboration with global and regional teams.
• Certifications: Canadian Payroll Association (CPA) certification (PCM/PCP) or American Payroll Association (APA) certification (CPP) is highly preferred.
  
  

What You’ll Experience Working For ULS

UL Solutions has been pioneering change since 1894 and we’re still leading the way. From day one, we’ve blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products, plus services, software offerings and more. We break things, burn things and blow things up. All in the name of safety science.

That’s where you come in — because none of it could happen without you. It takes passion to protect people, problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe.

This is more than a job. It’s a calling. A passion to use our expertise and play our part in creating a more secure, sustainable world today — and tomorrow. As a member of our safety science community, you’ll use your ideas, your energy and your ambition to innovate, challenge and ultimately, help create a safer world.

Everyone here is unique. But we’re also a global community, working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business, all bringing their distinct perspectives and diverse backgrounds together to deliver real change.

Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions, we help build a better future — one where everyone benefits.

Join UL Solutions to be at the center of safety. To learn more about us and the work we do, visit UL.com

Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $53,700 to $71,500 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 10% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours).