Springfield IL - BUS/ADMINV ASSOC 2 (Finance Specialist)

Position Summary
Support the Business Office by accurately coding expenditures, financial data entry, and processing University transactions, and expense tracking. Utilize University systems (Banner, iBuy, FABweb, Emburse Enterprise) to monitor transactions, process payments, and assist with financial reporting and analysis. Assist with reconciliation of University funds, assist with budgetary report preparation, and assist with Block Grant reporting and closeout activities. Serve as a back-up charge code reviewer for travel reimbursements and invoices. Process DSCC receipts, gift fund requests, and assist with MCO billing and payment tracking for DSCC's Connect Care program. Act as a resource to DSCC staff for questions related to Business Office activities. Assist with reviewing and auditing applications submitted by participant families applying for DSCC Financial Assistance. Assist with reviewing and auditing participant Travel Assistance Cost Logs.

Duties & Responsibilities

 

Assist with processing Gift Fund requests including submission of transactions into the Emburse Enterprise system and monitoring for transactions to process. Resolve issues with transaction rejections.

Data entry of operational vouchers into expenditure database and Excel spreadsheets. Review coding to ensure expense, program charges, and unit/sub-unit coding is accurate.

Assist with review and auditing of Travel Assistance Cost Logs and communicate with Care Coordination Teams regarding corrections or missing documentation.

Create and run reports in reporting software to provide information for analysis of payroll and accounting records. Assists with special projects involving analysis of accounting data to determine costs by program, location, or other criteria

Serve as a resource to other staff regarding coding rules and correcting entries that are necessary to accurately record financial transactions.

Monitor and review detailed financial transactions for expense tracking.

Assist with reconciliation of DSCC funds including preparation of selected budgetary compilation by reports from reconciliations.

Create and submit invoices to contracted MCOs for payment processing. Track and record billings submitted, and payments received. Follow up on outstanding payments when necessary.

Responsible for Block Grant financial activity including: a. Reviewing progress on grant spending. b. Tracking and monitoring expenditures charged to the grant to ensure only allowable items are being posted to the fund. c. Assist with any quarterly and annual reporting needs and close-out of grant.

Review financial eligibility applications for compliance with review tool and establish period dates in Client Track. Contact Regional Office staff and follow up on any problems while staying current on program policy and procedure updates.

Assist with processing DSCC receipts which includes preparing bank deposits, posting information to DSCC receipt system, preparing JV forms for cash receipt postings, and monitoring unprocessed receipts.

Clerical duties including filing, scanning, printing, etc. Other duties as assigned