What are the responsibilities and job description for the HR Associate (HRBP) - Mile Square Health Center position at uic?
Position Summary
The Human Resources Business Partner (HRBP) assists with Human Resources functions at Mile Square Health Center (MSHC). The HRBP works within MSHC to assist in the planning, implementing and evaluation of human resources strategies throughout the enterprise. The HRBP assists in areas such as recruitment, credentialing, administration, transactional support and process improvements. The HRBP assists with the collection and analysis of human resources data and the development of procedural solutions for statistical and information purposes to ensure effective results and outcomes. This position serves as a consultant to management on Human Resource related issues by assessing and anticipating Human Resources needs. The HRBP formulates partnerships across the HR function to deliver value added services to management and employees that reflect the business objectives of Mile Square. The HRBP maintains an effective level of business literacy about the Departments' financial position, staffing models and its culture. The HRBP acts a point of contact for all MSHC employees as it relates to Human Resources inquiries.
Duties & Responsibilities
• Assist in the planning and execution of all recruitment activities, for Academic Professional, Civil Service, temporary staff, etc. at MSHC. Full cycle recruitment includes: job creation/posting to applicant review to assisting in interview process to offer extension process to completing new hire onboarding items.
• Collaborates with outside advertisement agencies for external job postings and advertisements. Assist in coordinating recruitment activities: Open Houses, recruitment fairs, advertisings, recruitment materials, etc.
• Prepare, create, transmit, file and secure documents while maintaining confidentiality and HIPAA regulations (applicant files, employee files, benefit files, and audit files). Assists in maintenance of human resources file-room and performs audits to ensure personnel files are updated.
• Process new hire, transactional changes, separation changes in the various HR databases and systems ensuring data is being accurately captured. • Process access requests for new and current employees. Work with UI Health HR, IS and departments to terminate access for separating employees.
• Act as a backup in payroll administration, including administration of timekeeping system and manual pay records, payroll reports and processing various pay adjustments.
• Support credentialing process of employees; liaison between employees, college departments, and the Medical Staff Office.
• Run various headcount reports, analyze trends in data, and provide feedback on analyzed data. Assist with process improvement and development to streamline the Human Resources department and ensure efficiency in services provided.
• Conduct “HR Rounding” throughout departments to discuss individual needs and plans. Provide HRIS and HR process training to management. Meet with new employees during their first week to address any questions or concerns.
• Collaborate with Managers, colleagues, and other departments to ensure a thorough understanding of human resources policies, procedures, and practices. Partner with our School Based Health Centers and Integrated Health Care clinics to maintain consistency across the enterprise.
• Point of contact for employees with Human Resources questions, answer routine inquiries, aid, or direct employees to appropriate department for follow-up.
• Assist with the planning and execution of employee recognition programs and events. Represent MSHC at any human resources meetings, workshops, and conferences as directed. Perform other duties and/or projects as assigned.