What are the responsibilities and job description for the Extra Help - Office Support Assistant - Oral and Maxillofacial Surgery position at uic?
Position Summary
Under the direct supervision of the Director for Clinical Operations, the Extra Help Office Support Assistant will provide essential administrative and clerical functions to ensure smooth daily operations of the clinic or department.
Duties & Responsibilities
- Listen to clinic main line voicemails, relate messages to appropriate staff members
- Receives, sorts, opens and distributes incoming mail/packages
- Assist in scheduling meetings for Residents, Staff: adding out-of-office dates to the department calendar
- Assists in the facilitation of department meetings, events, space preparation
- Creates, updates, revises and retrieves records and files within an established filing system, which includes confidential materials, making copies of clinic forms
- Prepares supply orders, issues office supplies and maintains records of supplies used in a unit; maintains inventory log and assigns keys and/or equipment to staff
- Assists in the preparation of simple financial, ledgers, reconciling documents/paperwork
- Assist in routine website updates
- Perform other related duties and participate in special projects as assigned.