What are the responsibilities and job description for the Administrative Aide - UIC Law position at uic?
This position shall enhance the Faculty's effectiveness by providing administrative support to all faculty and visiting scholars. It will provide administrative support for faculty committees, including managing appointments and assignments, scheduling meetings, and maintaining an organized system for minutes, reports, templates, and archives.
Duties & Responsibilities:
Administrative support for all faculty including course preparation, scholarship, and committee work._x000d_
Updating faculty handbook; gathering information and exhibits, and preparing drafts for all institutional accreditation and compliance reporting; preparing necessary spreadsheets and lists for budget allocation; coordinating reimbursement request approval and processing; running budget queries & reports; reconciling invoices with appropriate budgets; creating and managing a filing system for all department records; collecting, reviewing, and inputting necessary information for faculty databases for records management, accreditation/compliance, event planning, etc.
Committee work: Providing administrative support for faculty committee work, including assignments and committee appointment lists; orientation; hiring of both full time and adjunct faculty; meeting scheduling; managing a file system for committee minutes & reports, including templates, collections, and archiving.
Serving as liaison between faculty and Institutional Affairs for all faculty/academic events, facilitating event requests; managing and coordinating all aspects of events from request to execution.
Coordinating faculty office assignments and moves; preparing office door signs for faculty; organizing the office layout; maintaining the physical appearance of the office, faculty lounge, adjunct faculty lounge, and vicinity; maintaining stationary and other essential office supplies and keeping a regular inventory of such items.
Manage day-to-day office operations. Interview, hire, orient, lead, mentor and evaluate staff to meet departmental and organizational needs.
Perform other related duties and participate in special projects as assigned.
Duties & Responsibilities: