What are the responsibilities and job description for the Sr Accounts Payable Technician - UIC Commercial Services position at UIC Alaska?
Overview
UIC Commercial Services is seeking a Senior Accounts Payable Technician to join our team. This position plays a key role in ensuring the accurate and timely processing of invoices, maintaining positive vendor relationships, and supporting overall financial operations. The ideal candidate is detail-oriented, organized, and analytical, with a strong commitment to accuracy and the ability to work efficiently in a fast-paced environment. This position is based in the UIC Commercial Services office in Anchorage and requires on-site work each business day.
Responsibilities
Essential functions will include:
- Monitor the MS Outlook inbox daily for invoices, past due statements, and other A/P-related documents; determine appropriate action (e.g., payment processing, routing for coding/authorization).
- Process and verify invoices, ensuring accuracy and proper coding.
- Route properly coded invoices to designated approvers and follow up for timely authorization.
- Review and approve batches and payment runs.
- Handle voided or canceled checks due to error, loss, or return; document actions and reissue per established guidelines, including corrective journal entries.
- Complete A/P reconciliation to vendor statements.
- Prepare and execute accounts payable checks, electronic fund transfers (EFTs), and other payment methods on a regular schedule.
- Maintain accurate and organized vendor files, including documentation and correspondence.
- Resolve complex vendor issues and payment discrepancies.
- Monitor and review aging reports to ensure timely payments and avoid late fees.
- Collaborate with other departments to ensure smooth financial operations.
- Assist with month-end and year-end closing procedures related to accounts payable.
- Perform other related duties as assigned.
Qualifications
Minimum Qualifications:
- Five (5) years of experience in accounts payable.
- Knowledgeable in Microsoft Excel, Word, and Outlook.
- Exhibits good communication skills in writing, verbally, and on the phone.
- Experience with ERP Systems, preferably Timberline.
- Knowledgeable of accounting principles.
- Ability to multi-task, work under pressure, and meet deadlines required.
- Ability to maintain the highest confidentiality of all Company information.
- Ability to pass a NON-DOT pre-employment drug screening and must follow all NON-DOT Drug and Alcohol testing program requirements.
Preferred Qualifications:
- Experience working in a multi-entity Alaska Native Corporation.
- Associate’s degree in accounting, finance, or related field.
Physical and Mental Demands:
- Employee is regularly required to sit, use hands to finger, handle, or feel objects, tools, or controls, and to speak and hear.
- The employee is occasionally required to stand, walk, and reach with hands and arms.
- The employee must regularly lift and/or move up to 20 pounds.
Working Conditions:
Work is primarily performed in a professional office setting.
Standard work hours are Monday through Friday, with occasional extended hours required to meet reporting deadlines or special projects.
Position requires regular use of a computer, telephone, and standard office equipment.
Work may involve periods of sitting for extended time, data entry, and reviewing detailed financial documents.
Occasional travel to subsidiary or project sites may be required.
The role requires the ability to manage multiple priorities in a deadline-driven environment while maintaining accuracy and attention to detail.
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