What are the responsibilities and job description for the HR Receptionist (Bilingual in Spanish and English) position at UIBS USA LLC?
Join UIBS USA, LLC as a Passionate and Talented Entry-Level Team Member!
At UIBS, we are founded on the belief that people come first.
Building a company culture where employees can grow and truly feel at home is not a sprint — it's a marathon.
This journey requires passion, close attention, and sincere dedication to every team member.
Our Human Resources (HR) team plays a vital role in creating a positive workplace culture, making a meaningful impact on every employee, and growing alongside the company.
If you share these values, we welcome your application.
Position Overview
- Answer front desk and main phone line inquiries professionally
- Greet and assist walk-in visitors and candidates, creating a strong first impression
- Assist applicants in filling out all required HR forms and answer questions as necessary
- Assist walk-in applicants with completing onboarding documents
- Ensure all hiring documents are properly completed and submitted to HR
- Scan and upload documents into the HR system
- Maintain Excel spreadsheets and databases to keep updated employee personnel records
- Schedule interviews, organize interview materials, and conduct post-interview follow-ups
- Post job openings on recruiting platforms such as really and LinkedIn
- Track employee certifications and training deadlines, and send timely reminders
- Provide accurate information via phone, take messages, or route calls to appropriate personnel
- Monitor and maintain employee time records
- Provide information to candidates on benefits, pay, and work conditions
Note: The above responsibilities are examples and may be modified or expanded based on assigned duties.
Minimum Qualifications
- Bilingual in English and Spanish (Preferred)
- Minimum of 1 year of experience in office, administrative, or HR support roles, customer service
- Associate’s degree or higher
- Demonstrated professionalism and high level of customer service
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong skills in digital records and system management
- Excellent verbal and written communication skills
- Ability to maintain strict confidentiality and adhere to privacy regulations and policies
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities, take initiative, and work both independently and as part of a team
- Regular and predictable attendance required
Compensation
Starting from $13/hour (negotiable based on experience and qualifications)
Work Location: On-site
Job Type: Full-time
Pay: From $13.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person