What are the responsibilities and job description for the Charlton County Administrative Assistant position at UGA College of Agricultural and Environmental Sciences?
Posting Details
Posting Details
Posting Number S13927P Working Title Charlton County Administrative Assistant Department CAES-Southeast District CES About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
8am-5pm, Mon-Fri, Occasional evening and weekend work required.
Advertised Salary $36,000 Posting Date 07/25/2025 Open until filled Yes Closing Date Proposed Starting Date 09/14/2025 Special Instructions to Applicants Location of Vacancy SE District EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Summary
Preferred Qualifications Position Summary
The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments which depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. Administrative Assistants will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director.
Knowledge, Skills, Abilities And/or Competencies
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name James Jacobs Recruitment Contact Email jamesj@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Posting Number S13927P Working Title Charlton County Administrative Assistant Department CAES-Southeast District CES About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
8am-5pm, Mon-Fri, Occasional evening and weekend work required.
Advertised Salary $36,000 Posting Date 07/25/2025 Open until filled Yes Closing Date Proposed Starting Date 09/14/2025 Special Instructions to Applicants Location of Vacancy SE District EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Summary
Preferred Qualifications Position Summary
The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments which depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. Administrative Assistants will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director.
Knowledge, Skills, Abilities And/or Competencies
- Demonstrates considerable knowledge of business grammar and punctuation, office procedures and systems, and current effective and efficient office practices.
- Skilled in operating a variety of office equipment such as computer, fax, scanner, typewriter, mimeograph, copier, and telephone.
- Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).
- Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses necessary personal skills to perform public relations responsibilities effectively.
- Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.
- Some medium lifting; sitting for long periods of time.
- Driving as needed to perform job duties.
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
- Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as: maintain appropriate records for fiscal reporting.
- Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices.
- Maintains office filing system.
- Coordinate office tasks with other county staff as necessary.
- Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and when necessary Serious Incident Reports and/or Workman’s Compensation Reports.
- Complete County Information reports to District Office annually, and when necessary Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education.
- Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.
- Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status.
- Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders.
- Maintain office inventory of office supplies, and materials as needed.
- Handle emails and mail correspondence in timely manner.
- Assist clientele with access to Extension resources and services, including: printed publications, on-line content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water testing, feed and animal waste analysis, radon testing).
- Maintain postage meter according to budget and federal regulations.
- Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists.
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name James Jacobs Recruitment Contact Email jamesj@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Required Documents
- Resume/CV
- Cover Letter
- List of References with Contact Information
Salary : $36,000
