What are the responsibilities and job description for the UW Admin Assistant position at UFG Insurance?
UFG is looking for an Underwriting Administrative Assistant to join our team! In this role you will be responsible for providing direct and comprehensive administrative support to leadership to maintain efficient operation of the department. This position must be committed to completing a wide variety of tasks with strong attention to detail, accuracy, and follow-through. The Administrative Partner II contributes to the success of the business by providing personalized and timely support, thus allowing leadership and teams to focus on decision-making and strategic responsibilities.
This opportunity offers a hybrid work arrangement with an in-office requirement at our Cedar Rapids, IA office.
Responsibilities
Education:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and skills required. Additional task and requirements may be assigned, as necessitated by business need. UFG retains the right to modify the description of this job at any time.
This opportunity offers a hybrid work arrangement with an in-office requirement at our Cedar Rapids, IA office.
Responsibilities
- Department support
- Draft, review, and execute communications on behalf of leaders.
- Assist with expense management & budget planning as needed.
- Act as point of contact for various company policies and teams including workplace environment and IT
- Act as point of contact for various vendors.
- Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings and events, tracking deliverables and pulling routine reports.
- Projects and reports
- Create presentations that include strategy, data, and other complex information in an easy to digest format for a variety of a
- Responsible for on-brand documentation preparation and distribution.
- Compiles moderately complex reports as needed.
- Meeting and event preparation and facilitation
- Schedule and organize meetings and events.
- Prepare materials and agendas for meetings, take and distribute meeting notes, and handle information requests.
- Organization and facilitation of presentations and meetings to include running the technology, leading introductory segments.
- Calendar and travel
- Coordinate calendars, schedule, travel arrangements, and expense reports for assigned staff.
- Manage complex calendar logistics and ensure that schedules are optimized.
- Prioritize conflicting needs with efficiency and precision.
- Build and execute travel arrangements including travel agendas, accommodations and meeting space options.
Education:
- Two-year college degree preferred
- 3 years administrative/insurance experience
- High degree of trustworthiness and confidentiality.
- Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint) skills.
- Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly.
- Proficient in Concur system.
- Experience reviewing and preparing expense reports for leaders.
- Knowledge and understanding of intricate domestic and international travel planning.
- Ability to perform in a fast-paced and high pressure environment.
- Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders.
- Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
- Ability to follow policies, procedures, and regulations.
- Ability to handle confidential material in a professional manner.
- Strong attention to detail and accuracy skills.
- Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important.
- Willingness to work on-site at stated location on the job opening.
- Ability to work outside of regular business hours as needed.
- General office environment.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and skills required. Additional task and requirements may be assigned, as necessitated by business need. UFG retains the right to modify the description of this job at any time.
