What are the responsibilities and job description for the Operations Administrator (62534) position at UEI College?
UEI College is a leader in post-secondary career education. Working at our employee-owned company is more than just a great career - its an investment in yourself. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.
We are currently seeking an Operations Administrator to join our team.
Manages on-campus operations functions by supporting the Campus President or Executive Director with day to day duties with a heavy emphasis on recruiting top talent at our campus and assist with reducing colleague turnover. Also assist with just-in-time book and supply inventory, managing office supplies, on-site facilities management and supporting/directing Security staff.
Primary/essential Duties And Responsibilities
We are currently seeking an Operations Administrator to join our team.
Manages on-campus operations functions by supporting the Campus President or Executive Director with day to day duties with a heavy emphasis on recruiting top talent at our campus and assist with reducing colleague turnover. Also assist with just-in-time book and supply inventory, managing office supplies, on-site facilities management and supporting/directing Security staff.
Primary/essential Duties And Responsibilities
- Complies with all Federal, State, accreditation and institutional policies and procedures.
- Accountable for recruiting, screening resumes, hiring and onboarding of new campus colleagues, including new hire paperwork review and new hire orientation.
- Assist the Campus President or Executive Director with reducing turnover at the campus
- Directly responsible for the budgeting and inventory fulfillment of all campus book, uniform and supply orders.
- Reports all on-site campus facilities issues and has primary responsibility for interacting with the third-party property management company related to short, medium and long-term facilities maintenance, management, repairs in co-ordination with Irvine facilities.
- Provide support towards scheduling and being the liaison with campus Security Staff.
- Promotes a safe and healthy environment for all colleagues and students as a Campus Safety Champion.
- Submits purchase orders for all campus departments to the Purchasing department; receives and verify all shipments. Also responsible for all office supply orders via Staples.
- Performs Campus accounting functions as follows: Codes all purchase orders/ CP Amex reimbursement forms and submit to the Accounting department.
- Responsible for distribution and inventory management of all kindles and keyboard inventory as well as assigning devices to new students.
- Conducts confidential pre-employment process for employees, including requisition submittal, offer terms submittal, and pre-hire paperwork completion.
- Creates requisitions and offer terms using company’s Applicant Tracking System..
- Timely submits all Personnel Action Forms (PAFs) to immediately document staff changes at assigned campus.
- Creates and maintains confidential employee files.
- Other duties as assigned.
- One-three years related experience, or equivalent combination of education and experience.
- Recruiting or staffing experience preferred
- Ability to effectively manage multiple priorities.
- Commitment to quality.
- Strong interpersonal and communication skills.
- Basic Excel skills.
- Ability to apply intermediate mathematical concepts.
- Ability to read, analyzes, and interprets financial reports and legal documents.
- English will be the primary language used; bilingual abilities useful but not required.