What are the responsibilities and job description for the Buyer IV position at UCSF Health?
Job Summary
JOB DESCRIPTION
Buyer 4 uses skills as an experienced procurement professional. Works on assignments that are diverse and complex in nature, and requires strong analytical skills necessary to compare and contrast purchasing options. Demonstrates good judgment in selection methods and techniques. Makes independent purchasing decisions. Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Identifies risks and responds accordingly. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
Department Summary
UCSF Strategic Procurement is a world class Procurement organization. We are responsible for the acquisition of goods and services necessary for the institution’s operations, research, and academic functions. We ensure that all procurement activities are conducted in a cost-effective, efficient, and legally compliant manner, supporting the university’s mission and strategic goals.
Responsibilities
%
of time
Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
20
Y Drafts and executes complex purchase orders and contracts, utilizing both custom and standard terms and conditions for materials, supplies, equipment, and services. Drafts complex RFQs (request for quotation) and RFPs (request for proposal), including detailed specifications, terms and conditions, and evaluation criteria.
10
Y Negotiates with suppliers for lower prices and better terms, unique terms and conditions as required. Develops new supply sources to address supply base inadequacies, as needed, and resolves supplier performance issues.
20
Y Regularly communicates and leads meetings with organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy, works in conjunction with end-users to develop specifications for RFQs and RFPs, assists in implementation of organization or systemwide agreements, manages demand against agreements, makes recommendations regarding new supply sources, and champions use of a diverse supply base, as appropriate.
5
Y Determines quality and cost effectiveness to select goods and services.
5 Y Responsible for providing analysis for highly complex purchasing projects dealing directly with major department managers. Performs complex analysis to determine appropriate source selection. Performs spend analysis for department or organization on assigned vendors or commodities.
5
Y Participates in professional development and training.
10
Y Interprets and applies University policies and procedures for complex situations.
10
Y Assists departments in the determination of product requirements. Analyzes terms and conditions for appropriateness.
5
Y Documents interpretations of processes, policies, and procedures for edification of customers and suppliers. Develops spreadsheets and other documentation to support analysis.
5
Y Evaluates advanced sole source justifications for appropriateness.
5
Y Writes complex sole source justifications and bases for award documents.
100%
(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)
Qualifications
Required Qualifications:
ABOUT US
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values .
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
JOB DESCRIPTION
Buyer 4 uses skills as an experienced procurement professional. Works on assignments that are diverse and complex in nature, and requires strong analytical skills necessary to compare and contrast purchasing options. Demonstrates good judgment in selection methods and techniques. Makes independent purchasing decisions. Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Identifies risks and responds accordingly. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
Department Summary
UCSF Strategic Procurement is a world class Procurement organization. We are responsible for the acquisition of goods and services necessary for the institution’s operations, research, and academic functions. We ensure that all procurement activities are conducted in a cost-effective, efficient, and legally compliant manner, supporting the university’s mission and strategic goals.
Responsibilities
%
of time
Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
20
Y Drafts and executes complex purchase orders and contracts, utilizing both custom and standard terms and conditions for materials, supplies, equipment, and services. Drafts complex RFQs (request for quotation) and RFPs (request for proposal), including detailed specifications, terms and conditions, and evaluation criteria.
10
Y Negotiates with suppliers for lower prices and better terms, unique terms and conditions as required. Develops new supply sources to address supply base inadequacies, as needed, and resolves supplier performance issues.
20
Y Regularly communicates and leads meetings with organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy, works in conjunction with end-users to develop specifications for RFQs and RFPs, assists in implementation of organization or systemwide agreements, manages demand against agreements, makes recommendations regarding new supply sources, and champions use of a diverse supply base, as appropriate.
5
Y Determines quality and cost effectiveness to select goods and services.
5 Y Responsible for providing analysis for highly complex purchasing projects dealing directly with major department managers. Performs complex analysis to determine appropriate source selection. Performs spend analysis for department or organization on assigned vendors or commodities.
5
Y Participates in professional development and training.
10
Y Interprets and applies University policies and procedures for complex situations.
10
Y Assists departments in the determination of product requirements. Analyzes terms and conditions for appropriateness.
5
Y Documents interpretations of processes, policies, and procedures for edification of customers and suppliers. Develops spreadsheets and other documentation to support analysis.
5
Y Evaluates advanced sole source justifications for appropriateness.
5
Y Writes complex sole source justifications and bases for award documents.
100%
(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)
Qualifications
Required Qualifications:
- Bachelor's degree in related area and / or equivalent experience / training.
- 5 years of relevant progressive experience
- Knowledge, Skills and Abilities
- Advanced knowledge of the purchasing function.
- Advanced ability to communicate complex information to others verbally and in writing.
- Advanced ability to read, interpret, develop, and negotiate terms and conditions of contracts.
- Advanced level of proficiency in the use of standard spreadsheet and word processing software.
- Strong negotiating skills.
- Advanced skills in the use of ERP / financial systems (such as Oracle, PeopleSoft, SAP, etc.).
- Knowledge of UC procurement policies, the organization's departments and operations and Federal Acquisition Regulations.
- Advanced Ability to perform cost analysis and planning for major commodities.
- Professional certification:
- CPM/CPSM
ABOUT US
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values .
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html