What are the responsibilities and job description for the MANAGER OFFICE SERVICES position at UCP of Long Island?
UCP Long Island is a not for profit agency whose mission is to advance the independence, productivity and full citizenship of persons with cerebral palsy and other disabilities. We are proud to celebrate our 75 years of creating opportunities and helping to fulfill the dreams of thousands of individuals and families. We remain committed to our goal of Creating Life Without Limits for People With Disabilities!
We are seeking an experienced Purchasing Manager for this fully in person position to help oversee all purchasing activities for our organization. Responsibilities include:
- Develops procedures and policies for the delivery of office services such as document processing and retention, office equipment, purchasing for the various departments including Residential, Admin, Adult Day Services and Education to meet the needs of the organization.
- Evaluates and recommends changes or additions to service offerings and equipment to manage costs and achieve efficiencies within the agency.
- Manages suppliers to ensure the best options for pricing products or services..
- Directs and develops the staff to deliver services that meet business requirements by planning, monitoring, and evaluating job results for the department. Manages office staff’s job results by coaching, training, and disciplining employees.
- Maintains office services by organizing office operations and procedures; approving payroll and related time-off requests for the department; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Performs bidding in accordance with the agency policy & procedures.
- Follow up with the respective designee(s) within site/programs regarding contract terms, specifications, etc.
- Reviews all PO’s for accuracy. Approves PO’s under $1,000 with full accountability. Places orders after PO’s are approved. Enter PO’s into accounting software.
- Achieves financial objectives by assisting in annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Contributes to team effort by accomplishing related results as needed.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Maintain & update list of contracts
- Participation in Agency committees as assigned
- Assists with staffing/coverage with receptionists
Qualifications:
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s Degree (BA/BS) or three to five years related experience and/or training; or equivalent combination of education and experience.
Salary : $71,500 - $6,500,000