Business Office Manager

Special Instructions to Applicants

COVER LETTER: Please address each of the following in your Cover Letter: 1. Describe a bit about your relevant work experience; 2. Why this position interests you, and; 3. What experience you have directly working with a large and diverse portfolio of funding accounts, balancing multiple and competing responsibilities and deadlines, and working within a busy, diverse workplace.

REFERENCES: Please provide the name, title, affiliation, and contact information for 3 professional references. This can be appended to either your resume or cover letter. Letters of references are not requested at this time.

Position Summary

The UCLA Department of English is widely recognized as one of the leading English departments in the nation. As English and Writing Programs Business Office Manager, the incumbent is responsible for broad-scope and independent management and analysis of all financial operations in the Department of English, and Writing Programs (which includes ESL and the Undergraduate Writing Center), including in-depth fund and systems analysis, control, and financial projections. Collectively, English and Writing Programs make up one of the largest departments in the College with a combined budget of over $22 million. The Business Office is currently staffed by the incumbent, one Financial Services Analyst 2, and one Administrative Assistant (__Assistant 3). The Business Office Manager is responsible for the comprehensive management of all operations within the Business Office, and ensuring that the Financial Services Analyst and the Administrative Assistant are well-positioned to perform successfully in their roles.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
  
  

Qualifications

• 3-5 years equivalent experience in financial oversight. (Required)
• Demonstrated skill in financial & internal systems analysis, long-range and short-range budget planning, preparation, and administration for a multi-million-dollar budget with a varied funding sources. (Required)
• Working knowledge of University accounting procedures & policies, very similar to or the same as UCLA's, to coordinate Financial System activities for the department, including a working knowledge of the departmental chart of accounts and computerized accounting systems. (Required)
• Working knowledge of University policies & procedures that affect academic departmental administration in areas such as: budget & accounting; academic, staff & apprentices personnel; payroll; contract & grant administration; academic affairs; purchasing & equipment management; and foreign payments. (Required)
• Demonstrated skill in spreadsheet design & maintenance in a personal computing environment. Working knowledge of fundamentals of algebra to devise formulae that will permit accurate calculation of financial expenditures. Knowledge of MS Office suite including Excel, Access, Word, and PC graphics. (Required)
• General knowledge of electronic data processing systems, equipment, hardware, interface capabilities, and application programs. Ability to use departmentally-developed software and to advise as to its further development and revision. (Required)
• Organizational skills sufficient to develop, implement and monitor effective internal operating systems. Skill in analyzing information to formulate logical and objective conclusions. Ability to identify potentially more effective methods of working operations. (Required)
• Demonstrated supervisory skills to direct people, delegate work, supervise and motivate staff, inspire teamwork and interface successfully with faculty, students, central offices, auditing agencies and the general public. (Required)
• Demonstrated written communication skills to prepare concise, logical, grammatically correct analytical reports, correspondence, policies & procedures, and oral communication skills to explain policies and procedures to all personnel within the Department and in various University offices. (Required)
• Ability to work independently to evaluate and establish priorities and accomplish departmental goals & objectives with minimal supervision. Skill in performing effectively despite frequent interruptions, distractions, and/or changes in project direction, priority. (Required)
• Skill in negotiating, exchanging ideas, information, and opinions with others to formulate departmental policies & procedures and/or arrive collectively at decisions, conclusions, or solutions. (Required)
• Ability to establish and maintain effective professional working relationships with all personnel. Ability to listen effectively and empathize, and deal with confidential and sensitive information and situations. Ability to maintain composure when encountering opposition, insensibility, or hostile. (Required)
• Knowledge of and skills in using systems very similar to UCLA's QDB, OFSR, personnel, payroll and purchasing and accounts payable programs. Working knowledge of university systems very similar to UCLA DACSS protocol, data security, and access procedures. (Preferred)
  
  

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in accounting, business, business administration, or related area and / or equivalent experience / training (Required) Or
  
  

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Shortlisted applicants will be required to complete a brief assessment demonstrating their fund management abilities (Required)
  
  

Schedule

8am - 5pm. This position requires a minimim of 2 days onsite and a maximum of 3 days telework per wk

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Financial Analyst 3 (40052185)