What are the responsibilities and job description for the Payroll Supervisor position at UCLA Health System?

Description

Financial Services/Payroll

Lead complex payroll operations for UCLA Health Medical

Center employees as a payroll supervisor and technical resource. As the Payroll

Supervisor, you will oversee highly complex payroll processing, analysis,

reconciliation, and issue resolution across multiple facilities. This role

supervises payroll staff, provides subject matter expertise on payroll systems,

University of California policies, collective bargaining agreements, payroll

controls, and confidential payroll activities, and supports system improvements

that promote accurate and timely payroll delivery.

In this role, you will:

• Supervise payroll staff by providing guidance, assigning

work, reviewing complex payroll issues, supporting training, and promoting

accurate and timely payroll processing.

• Perform and oversee highly complex payroll transactions, including

retroactive adjustments, special payments, payroll transfers, leave accrual

adjustments, compensatory time, and non-cash awards.

• Process payroll activities across UCLA Health facilities while ensuring

compliance with policies, work rules, collective bargaining agreements, and

processing deadlines.

• Review payroll reports and queries to identify discrepancies, resolve issues,

and support accurate UCPath processing.

• Reconcile payroll and accrual discrepancies between UCPath and Health

Business Services timekeeping systems.

• Serve as a primary payroll resource for departmental contacts by interpreting

payroll policies, procedures, Title and Pay Plans, collective bargaining

agreements, and payroll regulations.

• Provide guidance on complex payroll scenarios, exception handling, escalated

inquiries, payroll impacts, and payroll calendar coordination.

• Support confidential payroll activities related to labor relations, including

payroll data analysis for collective bargaining changes, pay practice

evaluations, and contract-related cost impacts.

• Participate in payroll system and timekeeping upgrades, process reviews,

documentation updates, training material development, audit controls, secure

record maintenance, and cross-functional reporting needs.

Salary Range:

$80,700 to $168,500 annually

Qualifications

Required

• Bachelor’s degree in a related field and/or equivalent

combination of education and experience.

• 8 or more years of progressively responsible payroll or financial operations

experience.

• Advanced knowledge of payroll processing, timekeeping, leave administration,

payroll policies, and payroll regulations.

• Ability to interpret collective bargaining agreements, Title and Pay Plans,

institutional policies, and payroll procedures.

• Ability to use enterprise payroll and timekeeping systems effectively,

including UCPath and Health Business Services.

• Strong analytical skills to review payroll data, identify discrepancies,

reconcile issues, and resolve complex payroll problems.

• Ability to coordinate multiple payroll activities, meet strict processing

deadlines, and support payroll calendar requirements.

• Ability to guide payroll staff, support training, review complex payroll

scenarios, and promote accountability in payroll operations.

• Strong communication skills to explain payroll concepts clearly to employees,

departmental contacts, administrative staff, and cross-functional partners.

• Ability to maintain documentation, internal controls, secure records,

confidentiality, and compliance with federal, state, and institutional

requirements.

Preferred

• Certified Payroll Professional certification is preferred.

• Experience supporting payroll operations in a healthcare or academic

environment is preferred.

$80700-168500 Annually Monday - Friday, 8:00 AM - 5:00 PM

Salary : $80,700 - $168,500

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