Executive Assistant III

Facilities and Business Operations:

The Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The VP office within Facilities and Business Operations is seeking to hire an Executive Assistant III. This role is responsible for providing high-level administrative and project support to the Vice President for Administrative Operations and Chief Infrastructure Officer. This role helps the VP operate efficiently by managing daily schedules, communications, travel, and special projects. It requires excellent organization, professionalism, confidentiality, and independent judgment.

Responsibilities:

• Calendar & Schedule Management: Coordinate the VP’s calendar, prioritize meetings, and anticipate needs.

• Administrative Support: Draft correspondence, prepare reports and presentations, coordinate meetings and events, and manage approvals and signatures.

• Stakeholder Communication: Serve as the main contact for internal departments and external partners.

• Travel & Expense Management: Arrange travel, manage itineraries and reimbursements, and use departmental Expense Card in line with university policies.

• Project & Goal Support: Assist with planning and execution of divisional goals and oversee special assignments.

• Other Duties: Take on additional tasks as needed to support the VP and the division.

Minimum Qualifications:

Bachelor’s or Master’s degree and 6 years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• 6 years of progressively responsible administrative support experience, with at least 4 years supporting executive-level leadership.

• Extensive experience supporting executives with the ability to manage sensitive information with confidentiality, discretion, and professionalism.

• Prior experience in a customer service-oriented role with the ability to interact professionally and provide courteous responses to inquiries from students, faculty, and partners.

• Expertise in managing complex calendars, coordinating high-level meetings, arranging travel, and recording meeting minutes.

• Skilled at thriving in fast-paced, dynamic environments with shifting priorities.

• Proficiency in writing, editing, and proofreading, with experience preparing reports, presentations, and executive correspondence.

• Exceptional organizational skills and attention to detail, with the ability to anticipate needs and proactively manage competing priorities.

• High level of technological proficiency, including expertise with Microsoft Office Suite and the ability to adapt quickly to new systems and platforms.

• Experience partnering with other teams, key stakeholders, and campus partners to address critical needs and resolve complex issues.

• Knowledge of university or large organizational administrative practices, policies, and financial procedures preferred.

• Strong problem solving and critical thinking skills with ability to identify alternative solutions, conclusions, or approaches to problems.

• Ability to work independently and collaboratively within a team environment.

Special Instructions to the Applicants:

The anticipated salary range for this position is $64,518 to $75,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.