What are the responsibilities and job description for the Executive Team Assistant position at UBS?
Your role
We are looking for an Executive Team Assistant to provide high-level administrative and operational support to the Regional Leadership Team, including the Central Region Director and regional executives. This role is critical to ensuring seamless day-to-day operations and effective coordination across the region.
Key responsibilities include:
Provide administrative support to the Regional Director and regional leadership team
Manage complex calendars, meetings, travel arrangements, and expense reporting
Serve as a key point of contact for internal partners and stakeholders across the region
Assist with preparing presentations, reports, and executive communications
Coordinate regional meetings, offsites, and leadership events
Support execution of administrative, risk management, and operational policies
Assist with special projects and ad hoc requests as needed
Maintain confidentiality while handling sensitive and executive-level information
Job Type
Full Time
Job Reference #
337309BR
City
Indianapolis
Your team
You’ll be part of the Regional Leadership Support Team, working closely with the Central Regional Director and regional leaders to support strategic initiatives and business operations across multiple locations.
In this role, you will play an important part in enabling leadership effectiveness, ensuring alignment across teams, and helping drive a strong, consistent executive experience throughout the region.
Your expertise
Proven experience in an executive assistant, senior administrative, or leadership support role
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Ability to work independently while anticipating leadership needs
Comfort supporting multiple executives in a dynamic, evolving environment
Strong proficiency with Microsoft Office and collaboration tools
A proactive, solutions-oriented mindset with the ability to manage competing priorities
Note: Registration or licensing is not required for this role.
About Us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Disclaimer / Policy statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
We are looking for an Executive Team Assistant to provide high-level administrative and operational support to the Regional Leadership Team, including the Central Region Director and regional executives. This role is critical to ensuring seamless day-to-day operations and effective coordination across the region.
Key responsibilities include:
Provide administrative support to the Regional Director and regional leadership team
Manage complex calendars, meetings, travel arrangements, and expense reporting
Serve as a key point of contact for internal partners and stakeholders across the region
Assist with preparing presentations, reports, and executive communications
Coordinate regional meetings, offsites, and leadership events
Support execution of administrative, risk management, and operational policies
Assist with special projects and ad hoc requests as needed
Maintain confidentiality while handling sensitive and executive-level information
Job Type
Full Time
Job Reference #
337309BR
City
Indianapolis
Your team
You’ll be part of the Regional Leadership Support Team, working closely with the Central Regional Director and regional leaders to support strategic initiatives and business operations across multiple locations.
In this role, you will play an important part in enabling leadership effectiveness, ensuring alignment across teams, and helping drive a strong, consistent executive experience throughout the region.
Your expertise
Proven experience in an executive assistant, senior administrative, or leadership support role
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Ability to work independently while anticipating leadership needs
Comfort supporting multiple executives in a dynamic, evolving environment
Strong proficiency with Microsoft Office and collaboration tools
A proactive, solutions-oriented mindset with the ability to manage competing priorities
Note: Registration or licensing is not required for this role.
About Us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Disclaimer / Policy statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.