Office Administrator

Position Summary

We are seeking an experienced and highly organized Office Administrator with a strong accounting background to support the day-to-day administrative and financial operations of a construction company.

The ideal candidate will have experience in handling accounting-related responsibilities, maintaining accurate financial records, coordinating office operations, and supporting management and construction personnel. This position requires someone who is detail-oriented, dependable, comfortable working with numbers, and able to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Perform day-to-day bookkeeping and accounting support functions.
• Manage accounts payable and accounts receivable.
• Prepare and process invoices, payments, purchase orders, and expense documentation.
• Assist with payroll preparation, timekeeping, and employee records.
• Perform bank and account reconciliations and maintain accurate financial records.
• Track project expenses, vendor invoices, materials, and job-related costs.
• Maintain organized documentation for construction projects, vendors, subcontractors, and clients.
• Communicate professionally with clients, vendors, subcontractors, and employees.
• Assist management with financial reports, spreadsheets, and administrative documentation.
• Maintain electronic and physical filing systems.
• Coordinate office correspondence, phone calls, emails, scheduling, and general administrative duties.
• Assist with certificates of insurance, contracts, permits, and other construction-related documentation as needed.
• Maintain confidentiality when handling company, employee, and financial information.
• Provide additional administrative and accounting support to management as required.

Required Qualifications

• Strong accounting and/or bookkeeping background is REQUIRED.
• Previous experience with accounts payable, accounts receivable, invoicing, reconciliations, and financial recordkeeping.
• Previous office administration or accounting experience.
• Strong proficiency with Microsoft Excel, Word, email, and general office software.
• Experience with accounting software such as QuickBooks or similar programs preferred.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Professional, dependable, and able to handle confidential information appropriately.
• Construction industry experience is strongly preferred.

Preferred Qualifications

Experience with construction accounting, job costing, purchase orders, vendor/subcontractor documentation, payroll, lien-related paperwork, certificates of insurance, or construction management software is highly desirable.

Ideal Candidate

The ideal candidate is more than a general office administrator. We are looking for someone who is comfortable working with financial information and has substantial hands-on accounting experience while also being capable of keeping a busy construction office organized and running efficiently.

Important: Candidates without accounting or bookkeeping experience may not meet the minimum qualifications for this position.

Pay: $19.00 - $25.00 per hour

Work Location: In person

Salary : $19 - $25