What are the responsibilities and job description for the Property & Income Coordinator Prescott position at U.S.VETS?
Description
The position of Property & Income Coordinator reports directly to the Program Manager of U.S.VETS and is responsible for the coordination and supervision of facility, income and housing support services delivered by United States Veterans Initiative, to include monitoring and coordinating with landlords and maintaining housing quality standards for all U.S.VETS project-based and scattered-site housing units.
FLSA Classification: Exempt
Responsibilities:
Requirements:
The position of Property & Income Coordinator reports directly to the Program Manager of U.S.VETS and is responsible for the coordination and supervision of facility, income and housing support services delivered by United States Veterans Initiative, to include monitoring and coordinating with landlords and maintaining housing quality standards for all U.S.VETS project-based and scattered-site housing units.
FLSA Classification: Exempt
Responsibilities:
- Assists with the development of a therapeutic milieu in accordance with the United States Veterans Initiative Mission and Philosophy.
- Supervises Facility Maintenance Specialist, Income & Benefit Specialist, Housing Specialist and Veteran Support Specialist and ensures supervision of support services.
- Oversees hygiene and safety standards of all units according to HUDs Housing Quality Standard (HQS); inspects apartment, smoke detectors and fire extinguishers; reviews emergency escape plans and unit up-keep with residents.
- Facilitates procedures for moving in and out of units and preparation of units for next tenant.
- Consults with landlords and management companies, as needed or directed, regarding responsibilities to units and ensures that repairs are made.
- Attends in-service and other training as available and appropriate to meet agency standards.
- Understands the applicable State and local Landlord and Tenant code and its application to residents and units and provides information regarding applicable housing laws and regulations where necessary.
- Coordinates process of lease-up, landlord negotiations, and lease agreements and maintains database of all leases between U.S.VETS and landlord and between U.S.VETS and tenants. Coordinates these tasks with the Operations Manager.
- Maintains and develops relationships with housing providers.
- Makes community contacts to obtain listings of available housing and other housing resources, including subsidy programs.
- Maintains records and prepares technical and statistical reports on housing placement.
- Maintains furniture and equipment database for all property in U.S.VETS units at time of move-in and exit.
- Establishes schedules and methods for providing facility maintenance services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.
- Participates in the development of goals and objectives as well as policies and procedures; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
- Participates in the preparation and administration of the facility maintenance budget; submits budget recommendations; monitors expenditures; prepares cost estimates; submits justifications for equipment; monitors budget expenditures.
- Obtains and maintains OSHA Certification, and other fire inspection and facility maintenance related certifications.
- Develops and organizes preventative maintenance and safety inspection programs for all facilities.
- Conducts unit inspections regularly to ensure OSHA and HQS compliance at all times.
- Adheres to the maintenance work order policy and maintaining a work order log.
- Leads and actively participates in Health & Safety Committee as Site Safety Officer.
- Trains or coordinates training in facility maintenance and safety methods, procedures, and techniques.
- Conducts internal audits of housing unit inspections, client files and participates in monitoring visits.
- Maintain overall organizational integrity within the program and compliance with all federal and other regulations.
- Facilitates weekly and monthly department meetings.
- Participates in housing calls and conferences.
- Responsible for generating and submitting weekly, monthly, and quarterly reports to Management
- Coordinates special projects as identified by Executive Director, Clinical Director, Program Manager, and Operations Manager.
- Other duties as assigned.
Requirements:
- Bachelors Degree preferred.
- Minimum 5 years of Facility Management experience.
- Minimum of 2 years of supervisory experience in related field. Two years of employment at U.S.VETS may substitute for supervisory experience.
- Experience working with homeless and/or veteran population preferred.
- Ability to work effectively with a diverse group of clients, staff, and community members.
- Excellent written and oral communication skills.
- Leadership and conflict management skills.
- Demonstration of personal and financial integrity in the workplace.
- Ability to take direction, work independently with minimal oversight, and to work within a team.
- Computer proficient in Microsoft Office and Internet.
- Valid drivers license required. Must meet company insurance requirements and complete a provided driver training course.