Accounting / Admissions Officer

Accounting / Admissions Officer
About the Role

U.S. Nursing College is seeking a reliable and detail-oriented Accounting / Admissions Officer to provide accounting and financial administrative support while assisting with student admissions and enrollment activities.

The role is primarily focused on accounting and bookkeeping responsibilities, including maintaining financial records, monitoring payments and student balances, assisting with accounts receivable and accounts payable, and performing routine reconciliations.

The position will also support admissions operations by assisting with applicant documentation, student communication, enrollment processing, and records management. The ideal candidate is organized, accurate, dependable, and comfortable handling both financial and student-related information with confidentiality and professionalism.

Key Responsibilities

Accounting & Financial Administration

• Maintain accurate financial records, transaction records, receipts, and supporting documentation.
• Record and update financial transactions and ensure that financial records are complete and organized.
• Monitor student payments, balances, accounts receivable, and other financial transactions.
• Assist with accounts payable and accounts receivable activities.
• Perform routine reconciliations and assist in identifying financial discrepancies.
• Prepare financial summaries, schedules, and basic reports for management review.
• Organize invoices, receipts, payment records, and other financial documents.
• Maintain confidentiality and accuracy when handling financial information.

Admissions

• Assist with the admissions and enrollment process from application through enrollment.
• Assist in receiving, organizing, and reviewing applicant documents for completeness.
• Communicate with prospective and admitted students regarding admissions and enrollment requirements.
• Monitor application status and follow up on incomplete or pending requirements.
• Maintain accurate and up-to-date applicant and student records.
• Coordinate with academic and administrative teams to support the admissions and enrollment process.
• Assist with routine admission-related concerns and documentation issues.
• Prepare basic admissions and enrollment reports.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 1–3 years of experience in accounting, bookkeeping, finance, administrative support, or a related role preferred.
• Basic to intermediate knowledge of bookkeeping and financial recordkeeping.
• Experience with payment tracking, account reconciliation, accounts receivable/payable, and financial documentation.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills in English.
• Excellent organizational and time-management skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Ability to handle confidential student and financial information with professionalism and discretion.
• Proficiency in Microsoft Excel and other relevant office or accounting software.

Admissions Experience

• Previous experience in admissions, enrollment, education, student services, or a similar environment is an advantage.
• Experience with applicant documentation and student records is an advantage.
• Experience with Student Information Systems (SIS), admissions platforms, or CRM systems is an advantage.

Preferred Qualifications

• Previous experience in nursing, healthcare, allied health, or vocational education.
• Experience with accounting or bookkeeping software.
• Familiarity with U.S. higher education admissions and administrative practices.
• Experience working in a fast-paced educational environment.
• Dependable, responsible, professional, and willing to learn.

Pay: $23.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $23