What are the responsibilities and job description for the Executive Administrative Assistant position at U.S. Federal Solutions, Inc.?
USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10 years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking an Executive Administrative Assistant.
What You'll Do
In this role, you will act as a trusted partner to the Regional Director, handling complex administrative responsibilities while supporting broader business process improvement and modernization efforts.
Key Responsibilities
At US Federal Solutions, we support federal leaders with professionals who bring discretion, judgment, and reliability to high-visibility roles. This position offers the opportunity to work directly with senior leadership, contribute to public safety missions, and play a critical role in the success of FPS operations across the region.
If you are an experienced executive assistant who thrives in a fast-paced, mission-driven environment, this role offers both challenge and impact.
Requirements
Security Clearance:
Education And Experience
What You'll Do
In this role, you will act as a trusted partner to the Regional Director, handling complex administrative responsibilities while supporting broader business process improvement and modernization efforts.
Key Responsibilities
- Provide direct executive-level administrative support to the Regional Director.
- Manage the Regional Director's calendar, conference room schedules, and executive phone lines.
- Draft, review, edit, and prepare executive correspondence, reports, spreadsheets, charts, and presentations.
- Coordinate meetings and conference calls, prepare agendas, take and distribute minutes, and track follow-up actions.
- Serve as a central point of contact for regional and national communications across FPS, DHS, and external stakeholders.
- Arrange travel, off-site meetings, and logistical support for leadership.
- Monitor and manage HQ-assigned ESTT suspense items to ensure deadlines are met.
- Conduct research and compile analytical products in support of leadership decision-making.
- Assist with FOIA responses in coordination with the Regional FOIA representative.
- Support personnel actions related to hiring, reassignments, and administrative processing.
- Serve as timekeeper for assigned offices and as backup timekeeper across Region 4, with appropriate approvals.
- Coordinate training activities, including maintaining the regional training calendar and supporting training requests.
- Act as liaison with IT and helpdesk services during staff absences to ensure continuity of operations.
- Support regional emergency taskings and special projects as directed.
- Maintain organized filing systems and ensure proper handling of sensitive and time-critical information
At US Federal Solutions, we support federal leaders with professionals who bring discretion, judgment, and reliability to high-visibility roles. This position offers the opportunity to work directly with senior leadership, contribute to public safety missions, and play a critical role in the success of FPS operations across the region.
If you are an experienced executive assistant who thrives in a fast-paced, mission-driven environment, this role offers both challenge and impact.
Requirements
Security Clearance:
- US Citizenship
- Public Trust Preferred
- DHS Suitability Preferred
Education And Experience
- Bachelor's degree (BS/BA) required.
- Five (5) or more years of experience supporting senior executives at or equivalent to the GS-14 or GS-15 level.
- Strong understanding of organizational structures and executive operations in a federal environment.
- Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Visio, and Access.
- Experience managing executive calendars, correspondence, travel, and high-level communications.
- Typing speed of at least 40 words per minute with strong attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to manage multiple high-priority administrative projects at the same time.
- Experience compiling, organizing, and presenting complex information clearly and professionally.
- Willingness to complete required annual training, including ethics training, and attend conferences as needed
- Employer-provided paid Medical / Dental / Vision insurance
- Employer matching 401K plan
- PTO
- 11 Federal Holidays
- Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance