What are the responsibilities and job description for the Bookkeeper/Data Entry position at U.S. Facilities, Inc.?
U.S. Facilities, Inc., a consolidated facility management service company, is seeking Bookkeepers at our Hampton Roads, VA location. The qualified candidate must complete several tasks. This is to be accomplished on a routine basis as outlined in the following responsibilities:
Education:
Compensation:
Valid driver’s license is required. DMV records check is required. Pre-employment drug screen is required. Fingerprint-based Criminal History Records Check is required.
U.S. Facilities, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.
#USFIND01
- Facilitate new hire documentation and onboarding with the corporate office.
- Enter and maintain personnel records, photos, access badge information, codes, and salary information in the locally administered project database (based on FileMaker).
- Collect and enter personnel timesheets sourced from various worksites and subcontractors in the project database.
- Maintain labor charge codes in the corporate payroll system.
- Verify personnel timesheet against field documentation and reports from supervisors.
- Investigate and resolve all timesheet discrepancies with personnel and supervisors.
- Assemble personnel, subcontractor, equipment, and other direct costs for project billing.
- Input information in project database and perform detailed cost calculations and processes.
- Prepare, review, and assist with finalization of monthly project invoice to client.
- Develop statistical reports for contract compliance and project management purposes.
- Understand, disseminate, and field inquiries regarding corporate and client policies.
- Assist personnel with benefits information.
- Coordinate with client, subcontractors, and the corporate office regarding updates to charge codes for all labor, project tasks, and direct expenses authorized by the client.
- Maintain billing, payroll, and holiday calendars for personnel and subcontractors.
- Develop and run scripts in the project database to prepare reports.
- Compile and assist with project safety metrics.
- Assist with compliance with federal, state, and local legal requirements by studying requirements, and support adherence to requirements.
- File necessary reports and advise management on needed actions.
- Contribute to team effort by supporting management goals and initiatives.
- Answer and direct phone calls as needed.
- Organize and schedule appointments and meetings.
- Maintain personnel, client, and subcontractor contact lists.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies, services, and equipment as authorized by supervisor and/or USF Senior Project Manager.
- Submit and reconcile expense reports.
- Provide general support to client and/or public.
- Provide information by answering questions and requests.
- Handle multiple projects and tasks concurrently.
- Any other duties as assigned by a supervisor and/or USF Senior Project Manager.
Education:
- Bachelor’s degree in business, accounting, finance, data science or related fields (preferred)
- High school diploma or GED equivalent (required)
- Minimum of 2 years’ experience in an administrative support role in an office environment.
- Previous bookkeeping experience with working knowledge of budgeting, payroll, and accounting principles (required).
- Familiarity with financial and project databases (Claris FileMaker, MS Access or others).
- Proficiency in Microsoft Office software products (MS Word, Excel, PowerPoint, and Outlook), to include advanced-level knowledge of Excel, with demonstrated capabilities managing complex functions and formulas (required).
- Ten-key data entry and keyboard typing proficiency (required).
- Knowledge of Virginia benefit programs and state personnel policies and procedures.
- Strong written and oral communication skills.
- Strong organizational skills.
- 90-day probation period.
- Required VDOT/Industry training.
- Potential for significant periods of sitting or standing.
- May be subject to short or no-notice work assignments.
- Monitored performance with routine evaluation.
- A fingerprint based Criminal History Records Check (CHRC) will be conducted prior to employment.
- Drug Screening will be conducted prior to employment.
- 18 years of age or older
- Virginia Driver’s License in good standing
Compensation:
- $20.00-25.00/Hourly
- Vacation
- Sick Time
- Paid Holidays
- 401-K
Valid driver’s license is required. DMV records check is required. Pre-employment drug screen is required. Fingerprint-based Criminal History Records Check is required.
U.S. Facilities, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.
#USFIND01
Salary : $20 - $25