Government Proposals Writer/Contracts Administrator

JOB TITLE: Government Proposal Writer/Contracts Administrator

Job Summary: We are seeking a highly motivated and detail-oriented Government Proposal Writer/Contracts Administrator to support and manage the proposal development process from pre-solicitation through final submission. A Government Proposal Writer is responsible for developing, writing, and submitting compelling and compliant proposals in response to government solicitations (e.g., Requests for Proposals or RFPs). The writer works with internal teams, subject matter experts (SMEs), and business development staff to produce high-quality, persuasive documents that meet strict deadlines and complex regulatory requirements. 

Key Responsibilities:

• Analysis and planning: Analyze government solicitations (RFPs, RFQs, etc.) and related documents to understand requirements, evaluation criteria, and deadlines. Develop proposal outlines, compliance matrices, and writing plans.
• Content development: Write and edit various proposal sections, such as the executive summary, technical approach, past performance, and management plan. Synthesize complex information from multiple sources into a clear and compelling narrative.
• Collaboration: Work with SMEs to gather information and translate technical concepts into persuasive, easy-to-understand language. Coordinate with the contracts and pricing teams to ensure proposal accuracy.
• Compliance and quality control: Ensure proposals strictly adhere to all government regulations, including the Federal Acquisition Regulation (FAR). Perform final edits, proofreads, and quality control checks for grammar, consistency, and formatting.
• Management and coordination: Manage proposal schedules and deliverables to meet all submission deadlines. Coordinate production, including final document formatting, printing, binding, and submission.
• Content management: Maintain and update a library of reusable proposal content, templates, and graphics.
• Post-submission activities: Participate in post-submission activities like addressing clarification questions and attending debrief meetings. 

Required Qualifications:

·        Education: A bachelor’s degree in Communications, English, Business, or a related field is typically required.

·        Experience: A minimum of 2–4 years of proven experience in government proposal writing, with increasing responsibility for higher-value and more complex bids for senior-level roles.

·        Technical knowledge: Familiarity with government procurement processes and regulations (e.g., FAR and DFARS) is crucial.

·        Communication: Exceptional written and verbal communication skills, with the ability to convey complex ideas clearly and persuasively.

·        Organizational skills: Strong project management and organizational skills to manage multiple priorities under tight deadlines.

·        Software proficiency: Experience with Microsoft Office Suite (especially Word) and proposal management software (e.g., Qvidian or RFPIO) is often preferred.

·        Detail-oriented: Meticulous attention to detail to ensure 100% compliance with all solicitation requirements. 

Why Join U.S Dynamics Corporation?

At U.S Dynamics Corporation, you will be a part of a supportive and innovative environment that fosters growth and values your professional development. Experienced proposal writers can advance to roles such as Proposal Manager, which involves leading proposal teams and developing high-level win strategies. We offer competitive compensation, comprehensive benefits, and opportunities for advancement. Join us in shaping the future with your talent and expertise.