Deputy in Charge

UNITED STATES DISTRICT COURT
EASTERN DISTRICT OF TEXAS

Position: Deputy in Charge
Announcement Number: 2026-6
Location: Marshall, Texas
Salary Range:
CL 28 ($71,583 - $776,394)
CL 29 ($85,141 - $138,380)

Opening Date: April 10, 2026

Closing Date: Open until filled depending upon qualifications

NOTICE OF VACANCY

The United States District Clerk’s Office for the Eastern District of Texas is a public service organization focused on providing exceptional customer service to the court, members of the legal community and the general public. Currently, we are seeking a highly motivated and experienced individual to serve as a Deputy in Charge. There are seven Clerk’s Offices within the Eastern District of Texas: Beaumont, Lufkin, Marshall, Plano, Sherman, Texarkana, and Tyler.

POSITION OVERVIEW:

The Deputy in Charge performs supervisory work related to the full range of court operations activities in management of a divisional Clerk’s Office. The successful applicant supervises multiple areas of court operations, including case administration, jury administration, records/mail management, financial administration, courtroom support and judicial support in the Marshall Division. The Deputy in Charge primarily directs staff, ensures compliance with appropriate guidelines, policies, and internal controls, who serves as a working manager capable of filling in as needed in each position.

PRIMARY DUTIES:

· Supervise, develop, and mentor employees involved in operational activities. Delegate, prioritize, and review work. Conduct staff meetings. Evaluate staff performance and recommend disciplinary actions. Assist in developing work standards. Recommend employee appointments, promotions, and separations.

· Oversee and be able to perform all functional components of the divisional Clerk’s Office, including intake, docketing, records, appeals, jury, finance, and chambers support. Identify issues and resolve problems. Train staff on policies, procedures, and internal controls.

· Oversee receipt and review of incoming documents for conformity with federal and local rules. Monitor daily case processing and quality assurance activities, including case opening and closing. Arrange for or provide CM/ECF employee training. Assist attorneys and their staff with electronic case and document filing. Oversee records and mail management activities.

· Develop, implement and monitor operations, administrative and managerial procedures, practices, systems, and techniques, including those governing trial schedules. Maintain, release, and certify official records. Monitor compliance with internal controls.

· Supervise jury and juror processing, procedures, and administration, including submission of juror attendance records.

· Coordinate with the Financial Administrator regarding all on-site financial functions, including control of non-cash collateral, issuance of receipt stock, and review of mail logs.

· Assist the Clerk and Chief Deputy in defining and creating long- and short-term goals regarding efficient and effective functioning of the divisional office. Implement and monitor strategic plans to accomplish goals.

· Assist the public with procedural matters related to the filings of pleadings. Execute and supervise quasi-judicial duties, such as the entry of default judgments.

· Implement and monitor CM/ECF procedures, including case assignment, docketing, and calendaring. Coordinate activities with the Chief Deputy Clerk and Operations Manager to ensure sufficient training and quality control.

· Coordinate the work of the divisional office with other governmental agencies, court units, the bar, and the public.

· Coordinate with judges, court staff, General Services Administration, and contractors regarding space and facilities matters.

· Collaborate with court management in the coordination of courtroom deputies, court reporters, and case administrators to ensure appropriate coverage.

· Communicate clearly and effectively, both orally and in writing, to explain complex and sensitive concepts to individuals with varying experience and backgrounds. Respond to management requests. Provide exceptional service for our internal and external customers. Answer procedural questions, and resolve issues for judges, court members, federal agencies, and the public while complying with regulations, rules and procedures.

· Exhibit the qualities of professionalism, good judgment, temperament, integrity, trustworthiness, and strong character required of an officer of the judiciary. Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment at all times. Display a careful and deliberate approach in handling confidential and sensitive information in a variety of contexts.

QUALIFICATIONS:

· A high school diploma or equivalent is required, and a bachelor’s degree is preferred.

· Knowledge of case administration processes including how cases proceed through the court system.

· Knowledge of financial reporting, procurement processes, records management, and financial transactions applicable to a divisional office.

· Knowledge of national and local jury statutes, policies, procedures, and jury plan. Experience with jury administration is preferred.

· Knowledge and understanding of courtroom proceedings and protocol.

· Demonstrated skill in using technology, including word processing and spreadsheet applications. Experience with requisite automated case management and jury management systems is preferred.

· Ability to successfully lead a team of employees and implement new ideas and improved work procedures. Experience with performance management through assessing and documenting employee performance within established goals and knowledge of applicable employee rights and protections. Ability to use mediation and problem solving skills when managing conflicts in the workplace.

· Ability to effectively represent the Clerk’s Office and the Eastern District of Texas. Excellent communication skills, both oral and written.

· Proficiency in problem solving, trouble shooting and making timely, effective decisions.

BENEFITS AND HIRING POLICIES:

The U.S. District Court falls within the Judicial Branch of the U.S. Government. Judiciary employees serve under “Excepted Appointment” and are considered “at-will” employees. As such, employment may be terminated by either the employer or the employee with or without cause. Federal Civil Service classifications/regulations do not apply; however, court employees are entitled to similar benefits as other federal employees. These benefits include participation in the Federal Employees’ Retirement Systems which contributes to the Social Security Retirement Program, the Federal Employees’ Health Benefits Program, Federal Employees’ Group Life Insurance Program, Thrift Savings Plan (similar to a 401k plan with employer matching contributions), paid holidays and annual/sick leave accrual. See the United States Courts website for an overview of Federal Judiciary benefits.

CONDITIONS OF EMPLOYMENT:

Applicants must be United States citizens or eligible to work in the United States. All application information is subject to verification. The selected candidate will be subject to a background check as a condition of employment and will be hired provisionally pending successful completion of the background check. Unsatisfactory results may result in termination of employment. Court employees are required to adhere to the Code of Conduct for Federal Judicial Employees. This position is subject to mandatory electronic funds transfer for payroll direct deposit.

HOW TO APPLY:

Qualified applicants should send a cover letter (including a narrative statement of your background), a Judicial Branch Federal Employment (AO 78) application with Optional Background Information (questions 19, 20, and 21 completed), and a resume. The cover letter should be addressed to:

Diana Velez, Human Resources Manager

William M. Steger Federal Building and United States Courthouse

211 West Ferguson Street, Room 106

Tyler, Texas 75702

An application form can be obtained on our web page at: www.txed.uscourts.gov All documents should be submitted as a single pdf with the reference number (2026-6 Deputy in Charge) in the subject line via e-mail to: hr@txed.uscourts.gov

Incomplete applications will not be considered. Applications will be screened for qualifications and only the most qualified applicants will be contacted and selected for a personal interview. Skill and knowledge testing may be administered to candidates who progress beyond the initial interview process. Expenses associated with interviews or relocation will not be reimbursed.

The United States District Court Is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $71,583.00 - $138,380.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $71,583 - $776,394