Transportation Assistant

Summary

This position is located within the Fiscal Service at the VA Medical Center in Bedford - Massachusetts - serving as the authority on all travel matters including related regulations and procedures for both domestic and foreign travel. The employee independently plans and carries out the successive steps to complete employee travel support duties and uses accepted practices to resolve problems and deviations.

Qualifications

To qualify for this position - you must meet the following: SPECIALIZED EXPERIENCE: At least one (1) year of specialized experience equivalent to the next lower grade level (GS-05) in Federal Service that has equipped you with the knowledge - skills - and abilities necessary to perform the duties of a Transportation Assistant. Qualifying experience includes performing audits - evaluations and reconciliations; researching accounts - historical data and source documents; assisting employees with travel matters; advising on how to create and modify travel authorizations and vouchers; processing applications for travel cards. NOTE: Your experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include - but are not limited to: Accounting: Reviews requisitions for services - supplies - real property - equipment - and adjustments for all appropriations Reconciles accepted daily listing for payments and researches all daily reject for miscellaneous orders - service orders - contracts - receiving reports and amendments and makes corrections as necessary to resubmit transaction Audits payment documents received from vendors - employees - Beneficiary Travel - Patient Funds - and the Agent Cashier for correctness Performs comprehensive audits - analysis - evaluations and related procedures for the purchase card system Reviews records to determine accuracy of costing - timeliness of reconciliations - and appropriateness of purchases Prepares written reports on the results of audits - reviews - and evaluations Serves as principle point of contact on all travel matters and liaison with other government agencies - carriers - and other facilities Performs comprehensive audits - analysis - evaluations and related procedures for the purchase card system Advises on entitlements - reimbursable expenses - Federal Travel regulations - and other local and national policies and procedures Travel: Serves as the transportation assistant with the authority on all travel matters including related regulations and procedures for both domestic and foreign travel Audits and reconciles general and subsidiary accounts which affect numerous appropriations and allotments Processes new applications for cards - adjusts credit limits - monitors outstanding balances and review transactions for potential misuse of the travel card Independently plans and carries out the steps to complete employee travel support duties Responsible for creating and maintaining employee profiles - lines of accounting and routing lists in the electronic travel system Responsible for completing required travel reports on a daily - weekly - monthly and ad hoc basis Agent Cashier: Serves as teller with responsibilities for making cash disbursements from funds Performs the simultaneous operation of receipt and deposit if certain public funds for the Treasury Department Collects and disburses monies from patients' accounts and maintains control records Determines propriety and correctness of all documents - checks - money orders - and negotiable instruments received in collection as well as vouchers submitted for payment Performs other related duties as assigned Work Schedule: Monday through Friday - 7:30am to 4:00pm Recruitment & Relocation Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Telework: This position may be authorized for AD HOC telework
• Telework eligibility will be discussed during the interview process.