What are the responsibilities and job description for the Supervisory Acquisition & Utilization Specialist position at U.S. Department of Veterans Affairs?
Summary
The Supervisory Acquisition Utilization Specialist renders expert contract pre-award & post award expertise to all Administrative & Clinical Service lines within the VA Healthcare System (HCS) and supported catchment area. Serves as a liaison & advisor on contract related services focusing on critical clinical and healthcare services - facility & environmental services - product acquisition & support services; and supervises a minimum of 3 Acquisition Utilization Specialists & 4 Purchasing Agents.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 11/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factors (SPF): Contracting Officer Representative (COR) and/or contracting/management experience preferred. You may qualify based on your experience as described below: Specialized Experience: You must have One (1) full year of specialized experience equivalent to the GS-11 level in the Federal Service that has equipped you with the particular knowledge - skills and abilities to successfully perform the duties of a Supervisory Acquisition Utilization Specialist - and that is typically in or related to the work of this position. Specialized experience includes: serving as a team lead or senior specialist assisting with the direction and control of supply chain planning; handling contract related services - product acquisition - and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g. performance work statements and objectives - cost benefit analysis - sole source justifications - etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms. This position requires some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management - contracting - purchasing - transportation - distribution - inventory management and control - expendable and non-expendable equipment - and warehouse operations. Physical Requirements: Work is primarily sedentary in nature. Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for healthcare resources to ensure Joint Commission and safety requirements are met. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
The Supervisory Acquisition Utilization Specialist renders expert contract pre-award & post award expertise to all Administrative & Clinical Service lines within the VA Healthcare System (HCS) and supported catchment area. Serves as a liaison & advisor on contract related services focusing on critical clinical and healthcare services - facility & environmental services - product acquisition & support services; and supervises a minimum of 3 Acquisition Utilization Specialists & 4 Purchasing Agents.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 11/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factors (SPF): Contracting Officer Representative (COR) and/or contracting/management experience preferred. You may qualify based on your experience as described below: Specialized Experience: You must have One (1) full year of specialized experience equivalent to the GS-11 level in the Federal Service that has equipped you with the particular knowledge - skills and abilities to successfully perform the duties of a Supervisory Acquisition Utilization Specialist - and that is typically in or related to the work of this position. Specialized experience includes: serving as a team lead or senior specialist assisting with the direction and control of supply chain planning; handling contract related services - product acquisition - and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g. performance work statements and objectives - cost benefit analysis - sole source justifications - etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms. This position requires some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management - contracting - purchasing - transportation - distribution - inventory management and control - expendable and non-expendable equipment - and warehouse operations. Physical Requirements: Work is primarily sedentary in nature. Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for healthcare resources to ensure Joint Commission and safety requirements are met. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
- Work Schedule: Full-Time - Monday - Friday - 8:00am - 4:30pm Position Description/PD#: Supervisory Acquisition & Utilization Specialist/PD99867S Duties include - but not limited to the following: Directs - maintains - and carries out management duties involving many separate and distinct phases of operations within the Business and Procurement Planning and Purchasing sector in the Supply Chain Service
- Supervises employees from separate but interrelated units and conducts semi-annual and annual performance reviews Assists subordinate staff with performance issues as necessary
- schedules and grants leave
- and monitors overtime usage
- Resolves informal complaints and grievances - discusses corrective actions with employees - and recommends appropriate disciplinary and/or adverse action
- Plans - coordinates - and evaluates the logistical actions required to support the clinical and administrative mission that the organization provides
- Establishes - expedites - and reviews the micro-purchase orders and consolidation of all procurement packages
- Serves as the Approving Official for approving reconciled purchase card transactions
- and exercises Ordering Officer Authority in determining best value and contract sourcing
- Develops sole source justifications in relation to cost - limited availability or unusual nature
- Negotiates performance requirements among multiple sites and service lines to obtain agreement and standardize enterprise equipment - supply - and/or service requirements
- Prepares and processes requisitions and procurement packages to the Network Contracting Activity (NCA) for award for facility wide fund control activities
- and interfaces with Fiscal/budget staff to resolve obligation and reconciliation issues
- Furnishes instructions and explanations on new regulations and procedures
- and prepares reports - briefs - and contract data for meetings - inspections - audits and in-progress reviews
- Coordinates with leadership - staff - and other stakeholders to develop and execute acquisition strategies
- and conducts analyses and recommends courses of actions
- Monitors the procurement process from pre-award to final delivery of requirements
- and ensures compliance with the terms of contracts
- Advises on all phases of negotiation with the contract specialist/contracting officer for contract modifications - change orders - supplemental agreements - delivery order processes and all phases of contract administration
- Performs other duties as assigned
- Telework: Ad Hoc Telework may be available
- To be discussed during interview
- Virtual: This is not a virtual position
- Position Description/PD#: Supervisory Acquisition & Utilization Specialist/PD99867S Relocation/Recruitment Incentives: Not Authorized
Salary : $92,543 - $120,309