Student Trainee (Administrative/Office Management)

Summary

The Pathways Internship Program allows students to join VA in career positions that emphasize long-term training and development. As a Student Trainee (Administration and Office Management) - the incumbent will be assigned to the Health Information Management (HIMS) Section at Harry S. Truman VA Medical Center.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 04/30/2026. Internship Program: To be eligible - applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma - certificate - etc.) in a qualifying educational institution - on a full or half-time basis as defined by the institution in which you are enrolled. You may qualify based on education and/or experience as described below:

Basic Requirements

• United States Citizenship
• Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• Language Proficiency
• No person will be appointed under authority of 38 U.S.C. chapter 73 or 74 - to serve in a direct patient-care capacity in VHA who is not proficient in written and spoken English
• Provisions of appendix II-I of chapter 3 - this part will be used - as applicable - to determine that title 5 employees in direct patient-care positions meet the English language proficiency requirements of 38 U.S.C. 7402(d)
• You must qualify based on education as described below: Grade Determination: GS 2 grade level: Completion of high school or GED diploma
• Internship Program: To be eligible applicants must: Be accepted for enrollment or currently enrolled and seeking a degree (diploma - certificate - etc.) in a qualifying educational institution - on a full or half-time basis as defined by the institution in which you are enrolled
• Be seeking a degree that is relevant to this position
• Be able to work at least 8 hours per week
• Meet the grade qualifications must be met prior to start date
• If Selected you must: Sign a Pathways Internship Program Participant Agreement - Maintain status as a current student - Maintain good academic standing - at least a 2.0 cumulative GPA on a 4.0 grading scale - Adhere to an established work schedule approved by the supervisor - Provide proof of enrollment in a qualifying educational institution and academic transcripts at the end of each academic period and upon request - Perform - successfully - the duties and responsibilities in the assigned position description - Observe all workplace rules - such as dress code - office conduct and behavior - Participate in all VA mandatory training programs (either on-line or in the classroom) - Notify the supervisor of any changes in the completion of the educational program - such as graduation date - changes in the major degree requirements - or changes in the educational institution's accreditation
• You will be rated on the following Competencies for this position: Clerical Information Assurance Organizational Stewardship Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional
• philanthropic
• religions
• spiritual
• community
• student
• social)
• Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment
• You will receive credit for all qualifying experience - including volunteer experience
• Note: A full year of work is considered to be 35-40 hours of work per week
• Part-time experience will be credited on the basis of time actually spent in appropriate activities
• Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
• For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/
• Physical Requirements: See VHA Handbook 5019
  
  

Duties

• This position is being filled under the Pathways Internship Program
• The program is designed to provide students enrolled in a wide variety of educational institutions - from high school to graduate level - with paid work opportunities in agencies to explore Federal careers while still in school
• The Internship provides managers a ready source of student employees and potential permanent employees upon completion of the program requirements
• It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion
• For more information on Internship opportunities within the Department of Veterans Affairs - please visit: https://www.va.gov/EMPLOYEE/pathways-internship-program/
• The Pathways Internship Program allows students to join VA in career positions that emphasize long-term training and development
• Major responsibilities and duties may include but are not limited to: Scanning documents into CPRS
• This position is responsible for carrying out a variety of health information functions
• Perform duties related to the receipt - indexing - scanning - and destruction of health and administrative information
• Interface with personal computer (PC) applications as well as numerous VistA applications
• Index each scanned document into a SQL database via CPRS (Computerized Patient Record System) and GUI tools - then associate each scanned document with the correct patient's CPRS record - the appropriate TIU document - assign the appropriate document-named nomenclature - and electronically \"sign on chart\" scanned documents
• Review and research medical reports from non-VA health care facilities - determining scanning requirements
• Ensure that all necessary health/administrative information is integrated into CPRS through the PC scanning software and hardware
• Index this information using PC/VistA Imaging application bridges
• Ensure quality control requirements are met for all documents scanned into CPRS
• Other duties in HIMS may be assigned as well to include but not limited to: Release of Information - Records Deficiency Program - etc
• Work Schedule: This position is part time - Not-to-Exceed (NTE) 1-year
• Flexible schedule based on student's class schedule - 16 Hours a pay period