Purchasing Agent

Summary

This position is assigned to the Logistics Service in the VA Health Care System performing work to acquire supplies - services - and construction by purchase - rental - or lease through (a) delivery orders and/or (b) small purchase procedures. The position utilizes knowledge of policies and procedures for delivery orders - small purchases - knowledge of commercial supply sources and common business practices related to sales - prices - discounts - units of measurement - deliveries - stocks - and shipments.

Qualifications

IN ORDER TO QUALIFY FOR THIS POSITION AT THE GS-6 LEVEL YOU MUST MEET THE FOLLOWING: SPECIALIZED EXPERIENCE: You must possess one full year of specialized experience equivalent to the next lower grade level (GS-5) in Federal service - that equipped you with the particular knowledge - skills - and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to this Supply Technician position to be filled. Specialized experience includes: experience performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services to meet the purchase - rental - or lease needs of an organization; working with medical staff to determine procurement needs and priorities; resolving a variety of shipment - payment - or other discrepancies in support of procurement programs and operations; purchasing various equipment - supplies - and services through the use of a purchase card; and assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include: Purchasing Support - Conducts purchasing under the micro purchase threshold
• reviews and edits purchase requests
• resolves issues to ensure requests and bills are processed accurately and in a timely manner
• identifies needs or problems and determines corrective action
• utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases
• tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud - waste and abuse based on procurement history and purchase trends
• Procurement Support - Procures supplies and services to meet the purchase - rental - or lease needs of the organization
• develops unique selection criteria for each purchase
• Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists - other service line contacts - and contracting officers as appropriate for the purposes of auditing documents - processing receiving reports - and payments.
• conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements
• Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured items
• develops reports and spreadsheets - obtains - organizes - files and retrieves reports for briefing and presentation purposes
• performs a variety of receptionist - timekeeping - record keeping and miscellaneous duties in medical facility
• Performs other related duties as assigned
• Work Schedule: Monday-Friday - 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved