Medical Support Assistant

Summary

The Medical Support Assistant (MSA) provides medical support for inpatient settings - including ICU/Telemetry and Medical Surgical floors. The MSA's work impacts the administrative aspect of patient care - including access - scheduling/coordinating appointments - collecting and updating demographic and insurance information - patient processing - and customer service. The MSA is responsible for assuring that various aspects of staffing - training - compliance - reporting - and quality assurance are met.

Qualifications

Basic Requirements:

• Citizenship: Be a citizen of the United States (U.S.)
• Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C.
• 7407(a)
• Experience
• No experience required
• Education
• High school diploma - General Education Development equivalency certificate - or proficiency certificate from a State or territorial-level Board or Department of Education
• Licensure/Certification/Registration
• None Physical Requirements
• See VA Directive and Handbook 5019 - Employee Occupational Health Service for requirements
• See VA Directive and Handbook 5019 - Employee Occupational Health Service for requirements
• English Language Proficiency
• Candidates must be proficient in spoken and written English in accordance with 38 U.S.C.
• 7403(f) GRADE DETERMINATION: GS-3 MSA (Entry Level) You must meet the Basic Requirements outlined above
• GS-4 MSA (Developmental Level) 1
• Experience
• One year of creditable experience equivalent to the next lower grade
• OR 2
• Education
• One year of education above high school
• (Transcripts Required) AND Demonstrated Knowledge - Skills - and Abilities
• In addition to Basic Requirements and the experience listed above - candidates must be able to demonstrate all of the KSAs below: 1
• Ability to meet - communicate - and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to facilitate medical care for patients
• 2
• Ability to use - and navigate between - various types of office automation equipment and software (i.e
• computer systems - web based scheduling programs
• insurance collection system
• scanning software - multiple line phone systems
• electronic faxing programs) to support patient care
• 3
• Knowledge of basic medical terminology to assist in the provision of care to patients
• 4
• Skill in recording patient messages and understanding physician requests pertaining to follow-up medical care in internal or external clinics
• GS-5 MSA (Full Performance Level) 1
• Experience: One year of creditable experience equivalent to the next lower grade
• OR 2
• Education
• Two years of education above high school
• (Transcripts Required) AND Demonstrated Knowledge - Skills - and Abilities
• In addition to Basic Requirements and the experience listed above - candidates must be able to demonstrate all of the KSAs below: 1
• Ability to operate computerized programs and systems in order to enter - modify - and retrieve sensitive medical and patient identifying information (PII) into or from electronic health records - scheduling systems - and/or reports
• 2
• Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient to communicate clinical staff instructions to patients
• 3
• Ability to schedule medical appointments in a clinical setting
• 4
• Ability to work independently in the accomplishment of a wide variety of duties performing patient support work
• 5
• Ability to communicate effectively and professionally in person - electronically - and/or by telephone - with internal and external customers
• 6
• Skill in customer service with the ability to identify customer concerns - and refer to the appropriate staff as necessary - to ensure a satisfactory resolution
• Preferred Experience: Prior MSA experience preferred
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-5. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-3 to GS-5. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position
• Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination.
  
  

Duties

• VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo Total Rewards of a Allied Health Professional Major duties include - but are not limited to: Promotes patient centered care - perform receptionist duties - customer service and other duties assigned for the proper and timely treatment of patients
• Supports patient safety standards through correct identification of all patients through use of two forms of identification
• Assists patients - family members and multidisciplinary staff while maintaining unit flow
• Providing direct customer and patient services that are prompt - friendly - and cooperative
• Answers/receives and routes phone calls in a courteous and timely manner - determine the nature of requests and provide the information desired using privacy rules and established unit processes
• A caring - compassionate and sensitive manner is essential when explaining procedures to Veterans and their family members both in person and on the phone
• Assists in outside provider record retrieval - manage faxes - provider orders and mail in a timely manner
• Provider orders are consistently processed within 1 hour of time received - STAT - NOW - or ASAP orders will be hand delivered to the charge nurse or the nurse on the neighborhood where the patient resides if the charge nurse is unavailable
• Manages position responsibilities with guidance from more experience staff member to assist with setting priorities and deadlines adjusting the flow and sequencing of the work to meet team and patient needs
• Inputs correct providers and treating specialty
• Enters interward transfers - admits - and discharges to the unit
• Keeping admission and discharge log updated
• Maintains schedule for Interdisciplinary team meetings (IDT's) - notifying team members per e-mail of schedule including notification of any changes
• Ensures appointment sheet is maintained and posted daily
• Prepares for admissions & discharges - completing admission packet prior to patient arrival and preparing discharge packets ensuring are completed and ready prior to discharge
• Maintains and orders clerical supplies ensuring adequate supplies available being mindful of not being wasteful or overstocking of supplies
• Maintains a clean and safe work area
• Keeps his/her area secure and questions unrecognized persons in secured areas not displaying identification badge
• Work Schedule: Monday-Friday - 7:30am to 4:00pm Recruitment Incentive (Sign-on Bonus): Not Authorized Permanent Change of Station (Relocation Assistance): Not Authorized Pay: Competitive salary and regular salary increases Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave - 13 days of sick leave - 11 paid Federal holidays per year) Selected applicants may qualify for credit toward annual leave accrual - based on prior [work experience] or military service experience
• Parental Leave: After 12 months of employment - up to 12 weeks of paid parental leave in connection with the birth - adoption - or foster care placement of a child
• Child Care Subsidy: After 60 days of employment - full time employees with a total family income below $144 -000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66
• Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 000000 Permanent Change of Station (PCS): Not Authorized