Mail Clerk

Summary

This position is located in the Supply Chain Management Service Line within the Atlanta VA Health Care System. The principal duties and responsibilities of the position has seven (7) main components: Internal /External Distribution; Facility Reproduction; Mail Analysis; Process Outgoing Mail; Controlled Mail; Facility Education; ADP/Mail Security and CMOP/Pharmacy processing.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/27/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: complete and thorough understanding of mail classes and special mail services; receiving and consolidating mail; processing express mail - certified mail - business reply mail and ground shipment of bulk items; performing clerical duties related to mail handling; determining subject matter of correspondence and forms - analyze material by subject-matter content; performing extensive searches in a context of historical records; and determining possible errors in varied filing systems - etc. . OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have at least 4 years of education above high school. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond high school. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Major duties include - but are not limited to: Receives all facility mail from external sources
• e.g. - US Postal Service (USPS)
• United Parcel Service (UPS)
• Federal Express (FedEx)
• etc
• Responsible for ordering - receiving - processing - and shipping of burial flags to 237 US Post Offices within the State
• Drives a motorized mail truck to delivery points which are in different buildings within the 97-acre complex
• External (off-station) mail delivery is accomplished by driving a government-issued vehicle to as many as 10 delivery/pickup points across the city
• Solely responsible for checking out the government vehicle - ensuring all vehicle systems are operating satisfactorily and signing the vehicle back in upon completion of the mail run
• Responsible for returning the vehicle with a full tank of gas
• Incumbent has extensive knowledge of the operation of reproduction equipment (machines) and electric cutting machines as part of the daily operation processes
• Provides print services for the reproduction of printed materials
• Reviews printing specifications for less complex publications and forms
• Answers queries and resolves problems which occur during production and delivery
• Logs mail piece identification and date/time mail piece was received or identified through mail analysis
• Signs receipt for mail piece when required by carrier delivering to the facility
• Responsible and accountable for all Pharmacy packages that have been received or picked up for shipment by the mailroom - to include scanning packages daily into the Send Suite Packaging Tracking System for complete tracking
• Delivers mail piece to addressee within time frame appropriate to the time sensitivity of the mail piece (i.e
• does the piece require immediate messenger service or may it be delivered during the next regularly scheduled mail delivery)
• Enters date/time of delivery and obtains signature of addressee or designee
• Incumbent ensures that the person signing for and receiving the mail piece is authorized to accept such deliveries on behalf of the addressee Responsible for syncing information for the mailroom Scanner and Pharmacy docking station to allow upload of downloaded information from the pharmacy's scan into the mailroom's scanner
• Responsible for ensuring every package being picked up matches a previous scan uploaded by Pharmacy (Average number of packages per pick-up is 110 - and this is done twice per day)
• Ensures all packages are scanned and selects \"routed\" status on the scanner - which triggers a signature requirement - and signs the scam1er with a stylus
• Work Schedule: Monday - Friday - 7:30 am - 4:00 pm
• Work Schedule is subject to change based on agency needs
• Virtual: This is not a virtual position
• Position Description/PD#: Mail Clerk/PD10423A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorize