LEAD MEDICAL SUPPORT ASSISTANT

Summary

Lead MSAs assist the Supervisor with developing plans for staffing and data transmission. Maintains files necessary for monitoring the processing of consults and appointments. Has working knowledge of access within VA and in the community to schedule patients. Responsible for identifying backlogs in workload and procedural problems by monitoring of activities. The 2-page Resume requirement does not apply to this occupational series. For more information - refer to Required Documents below.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• Experience: None Education: High school diploma - General Education Development equivalency certificate - or proficiency certificate from a State or territorial-level Board or Department of Education.] English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005 - part II - chapter 3 - section A - paragraph 3j
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Grandfathering Provision
• Employees in VHA in this occupation - under a permanent - appropriate - and legal placement on the effective date of the qualification standard - are considered to have met all qualification requirements for the grade and/or assignment held - including positive education and registration/certification where applicable
• For employees who do not meet all the basic or assignment-specific requirements in this standard but met the qualifications applicable to the position at the time they were appointed - the following provisions apply: (1) Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard
• (2) Employees retained in this occupation under this provision who subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of re-entry to the occupation
• NOTE: This provision is not intended to regularize appointments/ placements
• Grade Determinations: Lead Medical Support Assistant - GS-7 In addition to meeting the Basic Requirements outlined above - candidates must possess the required specialized experience and be able to demonstrate all Knowledge - Skills and Abilities (KSAs) as summarized below
• Experience: One year of creditable experience equivalent to the GS-6 level
• (Advising clinical staff on current administrative processes
• interpreting and verifying provider orders in accordance with scheduling guidelines
• scheduling - canceling - re-scheduling patient appointments and/or consults
• entering no-show information
• monitoring appointment requests from multiple electronic sources
• participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic - monitoring both inpatient and outpatient appointments in areas of responsibility
• verifying and updating demographics and insurance information when patients check-in for appointments
• Coordinates administrative functions relating to emergency and non-emergency transfers to other facilities or private hospitals and determines appointment type based on the patient's eligibility status (i.e
• sharing agreements - collaterals - research patient - employee - etc.) AND - Demonstrated Knowledge - Skills - and Abilities: Candidates must demonstrate all of the KSAs below: Advanced knowledge of medical terminology and a wide range of clinical flow processes relating to access to care across multiple clinics - specialties - and/or community resources
• Ability to utilize numerous advanced patient systems in support of multiple clinics in an interdisciplinary setting
• Ability to organize work - set priorities - and delegate tasks/responsibilities in order to meet deadlines
• Skill in communicating with individuals to obtain the desired effect and coordinating with a variety of interdisciplinary care team staff
• Ability to provide staff development and training
• Ability to manage staffing requirements - manage workflow priorities - and adjust the flow of work to meet team and patient needs
• This includes the ability to follow-up on pending issues and demonstrate an understanding of the impact of incomplete work across multiple clinics
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-7. Physical Requirements: The work is mostly sedentary
• Occasionally - light physical effort may be required - such as that involved with walking - stair climbing - and carrying of light office items.
  
  

Duties

• Major duties include but are not limited to: Coordinating assignments and workflow in an interdisciplinary unit
• Daily workload assessments
• Assigning work - and assuring proper staffing coverage
• Evaluating training records and determining training needs
• Assisting the unit with complex and non-standard procedures - including clinical flow processes related to access to care across multiple clinics - specialties - and/or community resources
• Ensuring accurate and timely scheduling of appointments
• Providing guidance to staff members - to include changes in policies and procedures
• Creating and maintaining employee work schedules
• Acting as a liaison among Advanced MSA staff - patients - and other interdisciplinary staff
• Performing other MSA duties as needed
• Work Schedule: Full-time
• Schedule will be determined once selection is made but will be within normal business hours
• Schedule subject to change due to needs of the service
• Compressed/Flexible: Available with supervisory approval
• Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 53038A Relocation/Recruitment Incentives: Not Authorized