Lead Medical Support Assistant

Summary

The Lead Medical Support Assistant (MSA) serves as a Medical Support for Community Care and has the ability to fully perform the duties/functions related to all aspects of the full performance Community Care Lead Medical Support Assistant - GS-0679-07 position in Tuskegee under the Specialty Care Service Line. The 2-page Resume requirement does not apply to this occupational series. For more information - refer to Required Documents below.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• Experience and Education
• (1) Experience
• Six months experience of clerical - office - [customer service] - or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position
• OR - (2) Education
• One year above high school
• OR - (3) Experience/Education Combination
• Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Grade Determinations:(Lead Medical Support Assistant) - In addition to the basic requirements - candidates must have the following: Experience: One year of specialized experience equivalent to the next lower grade level (GS-6)
• Examples of specialized experience include - but are not limited to the following: Coordinating with the patient care team to review the clinic utilization by using various reports (e.g. - Clinic Utilization Statistical Summary) - ensuring that the clinic setup is closely monitored to effectively support the needs of the clinic - and make any necessary adjustments
• developing/maintaining effective and efficient communication with the patient - interdisciplinary team - VA medical centers - and other agencies (e.g
• -assist with communications during the inpatient to outpatient discharge
• communicate with non-VA medical facilities
• facilitate/process secure messaging with the patient and team
• notify patients of normal lab results
• develop and manage a tracking system for follow up care such as consults - tests - etc.)
• technical competency in the use of Vista and CPRS systems is required
• must have knowledge of eligibility for VA medical care - priorities for care - release of information - Health Information Portability and Accountability Act (HIPAA) Laws - and the Medical Fee Basis programs
• must have knowledge of and be able to provide information about VA Medical Care Cost Recovery Program to patients regarding insurance data collection and revenue collection
• participating in team meetings to manage and plan patient care
• setting priorities and deadlines for the team - adjusting the flow and sequencing of the work to meet team and patient needs
• monitoring pre-appointment requirements to assure readiness for patient visit/procedure (e.g. - X-ray - lab work)
• managing electronic wait list to verify and validate accuracy and resolve issues
• performing administrative follow up actions
• participating in and independently following up on team huddles by sharing information and collaborating with the medical team to assure continuity of care
• evaluating patient information and clinic schedule lists to determine whether patient is vested
• educating providers about shared patients (those who receive their care at multiple VAs or those who have care in the community) and bringing to the attention of the provider
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/.The full performance level of this vacancy is GS 7
• The actual grade at which an applicant may be selected for this vacancy is in the range of GS 6 to GS 7.Physical Requirements: The work of this position is primarily sedentary in an office setting - primarily while seated working closely with others or alone
• There may be some walking - standing - bending - kneeling - lifting no more than 45 pounds - reaching above shoulder - driving an automobile - etc
• The work environment typically involves everyday risks or discomforts which require normal safety precautions typical of a medical office and/or meeting or training room
• The Advanced MSA is required to sit for long periods of time at a computer terminal typing data while having face to face contact with Veterans and answering the telephone (ACD)
• In addition - there can be increased stress due to the intensity of a patient/customer complaint or concern
• The work area is adequately lighted - heated - and ventilated
• See VA Directive and Handbook 5019.
  
  

Duties

• The Lead MSA is responsible for daily workload assessments - assigning work - and assuring proper staffing coverage
• evaluating training records
• and determining training needs of MSAs to provide support across interdisciplinary settings
• The Lead assists the unit with complex and non-standard procedures - including clinical flow processes related to access to care across multiple clinics - specialties - and/or community resources
• Assignments at this level include - but are not limited to: Assist staff with a variety of clerical duties in one or more outpatient clinics that provide a variety of medical services
• Serve as the Lead MSA for all MSA staff within their assigned departments
• Ensuring accurate and timely scheduling of appointments
• Providing guidance to staff members - to include changes in policies and procedures
• creating and maintaining employee work schedules
• Acting as a liaison among Advanced MSA staff - patients - and other interdisciplinary staff to resolve day-to-day conflicts
• Manage position responsibilities independently with little supervision as well as set priorities and deadlines adjusting the flow and sequencing of the work to meet team and patient needs
• Provides administrative coordination of patient care - appointments - and logistical factors associated with direct patient care related to the coordination of care with other VA and Non-VA facilities
• Train staff on the requirements of VHA Scheduling Directives and complete accurate scheduling responsibilities Work Schedule: Monday-Friday 7:30AM -4:00PM Hours may vary per operational needs Functional Statement #:F50571