Advanced Medical Support Assistant - Mobile Prosthetic and Orthotic Care (MoPOC)

Summary

The incumbent serves as a key member of the VA Illiana Health Care System Prosthetics and Sensory Aids Services service line in the role of Mobile Prosthetic and Orthotic Care (MoPOC) Advanced Medical Support Assistant (AMSA). The MoPOC AMSA provides specialized and expert administrative support - in a one-to-one capacity - to the MoPOC Certified Prosthetist Orthotist (CPO) who travels daily to cover the Illiana Healthcare System - including several CBOCs and to see Veterans at home.

Duties

• The MoPOC AMSA works collaboratively with clinicians and administrators from other services lines - including Orthopedics - Podiatry - and Primary Care - and clinics including Amputee Clinic - Complex Bracing Clinic - Home-Based Clinic - Telephone Clinic - and Telehealth Clinics - in an interdisciplinary coordinated care delivery model
• Major Duties: Serves as initial point of contact for the MoPOC program in communication with medical units - clinics - patients - other agencies (e.g. - non-VA O&P fabrication facilities - etc.) - and other program stakeholders
• Respond to or refer questions and concerns that will range from simple to complex in nature - to accomplish team goal setting - ensure that medical needs of patients are met - and to resolve patient concerns
• Serves as a point of contact for individuals seeking information pertaining to MoPOC program policies and for patients seeking CBOC-based or home-based Orthotic/Prosthetic care - or having other inquiries - and will appropriately direct patients to appropriate levels of care or seek appropriate assistance in doing so
• Provides accurate and appropriately detailed information about MoPOC - its functions and standard operating procedures - appropriately manage sensitive information - and communicate tactfully and effectively with individuals with medical and non-medical backgrounds - electronically - by phone - in person - and in writing - with internal and external customers
• Build and manage several clinics electronically using existing administrative software tools - schedule patient appointments in MoPOC clinics - and track - review - and respond to electronic orders - consults - and other elements in the electronic medical record and relevant medical systems
• Coordinates the use of clinical space for the MoPOC CPO in multiple CBOCs - along with patient home visits and other off-site patient visits as needed (e.g. - assisted living facility) - and closely monitors clinic appointment availability - and adjusts as necessary to support the program and clinician needs and optimize clinic utilization
• Assists with route planning for the MoPOC CPO
• Calls Veterans with reminders for the next day's appointments to minimize no-shows
• Runs the Return-To-Clinic list and the Consult Report and scheduling patients appropriately
• Coordinates with VA travel for Veterans that require assistance in traveling to CBOCs to receive MoPOC care
• and carrying out protocols in advance of home-visits
• Assists the CPO with restoring inventory in the MoPOC vehicle - cleaning the vehicle - and transporting items in and out of the vehicle at the beginning and end of each day
• Prepares a daily report for the CPO including the next day's clinic schedule with 3 noteworthy information pertaining to the status of items to be delivered and any other relevant information
• Communicates with appropriate purchasing/shipping/receiving staff to ensure smooth timely procurement of all purchased items required by the MoPOC CPO for patient care
• Maintains and updates a spreadsheet daily to indicate status of all supply orders relevant to patient care
• Ensures that the MoPOC CPO receives goods necessary for patient care (e.g. - prosthetic parts) by boxing and shipping goods that need to be sent out for production - and by unboxing - organizing - labeling - and binning items for patient fitting and delivery
• Modifies the patient schedule as needed to ensure that patient items are ready for fitting and delivery as needed
• Following established protocols - the MoPOC Advanced MSA may travel occasionally with the MoPOC CPO to CBOCs or patient homes to photo-document program work for the purpose of raising program awareness
• Performs other duties as assigned
• Work Schedule: Full-time - Monday-Thursday - 7:00am-5:30pm Compressed/Flexible: Yes - this position operates on a compressed tour as listed above
• Recruitment Incentive (Sign-on Bonus): Not authorized Permanent Change of Station (Relocation Assistance): Not authorized Pay: Competitive salary and regular salary increases Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave - 13 days of sick leave - 11 paid Federal holidays per year) Parental Leave: After 12 months of employment - up to 12 weeks of paid parental leave in connection with the birth - adoption - or foster care placement of a child
• Child Care Subsidy: After 60 days of employment - full time employees with a total family income below $144 -000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66
• Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not available Virtual: This is not a virtual position
• Functional Statement #: 06570F Permanent Change of Station (PCS): Not authorized